Executive Administrative Support

4 weeks ago


Oakville, Ontario, Canada Asoftware IT Support Inc. Full time
Position Overview

Asoftware IT Support Inc. is seeking a dedicated and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions.

Key Responsibilities
  • Financial Management: Oversee budget and expenses to ensure effective allocation of resources.
  • Documentation: Accurately record meeting minutes, seminars, and conferences for future reference.
  • Appointment Scheduling: Organize and confirm appointments to optimize the executive's calendar.
  • Communication Handling: Manage phone calls and messages with professionalism.
  • Data Supervision: Oversee employee data analysis to support decision-making processes.
  • Inquiry Response: Address electronic inquiries promptly and efficiently.
  • Strategic Development: Create and implement effective communication strategies.
  • Data Management: Collect, organize, and maintain data and statistics for reporting purposes.
  • Employee Support: Address employee queries and resolve issues as they arise.
  • Supply Procurement: Manage the procurement of office supplies and monitor inventory levels.
  • Travel Coordination: Arrange travel plans and reservations for staff as needed.
  • Visitor Management: Welcome and direct visitors to the appropriate areas within the office.
  • Filing System Maintenance: Establish and update filing systems to ensure easy access to information.
  • Customer Service: Provide exceptional service to clients and stakeholders.
  • Database Management: Maintain digital databases with accuracy and efficiency.
  • Operational Management: Ensure daily operations run smoothly and efficiently.
Qualifications
  • Work Environment: Ability to work effectively under pressure and maintain attention to detail.
  • Training: Comprehensive training will be provided to the successful candidate.
  • Employment Type: This is a permanent position.
  • Language Requirement: Proficiency in English is required.
  • Work Schedule: The role requires a commitment of 40 hours per week.


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