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Administrative Support Specialist

2 months ago

Oakville, Ontario, Canada Insurance car rental Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Insurance Car Rental. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to senior management and other departments as needed.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate and schedule meetings, appointments, and events.
  • Office Operations
    • Develop and implement office procedures and policies to ensure efficient and effective operations.
    • Manage and maintain office supplies and equipment.
    • Coordinate and oversee the maintenance of office facilities.
  • Communication and Customer Service
    • Provide exceptional customer service to clients and internal stakeholders.
    • Respond to and resolve customer inquiries and concerns in a timely and professional manner.
    • Develop and maintain relationships with clients and vendors.
  • Project Coordination
    • Assist in the planning and coordination of projects and events.
    • Develop and implement project plans and timelines.
    • Coordinate and manage project resources and budgets.
    Requirements
    • Education
      • College or CEGEP diploma.
    • Experience
      • At least 7 months to less than 1 year of experience in an administrative role.
    • Skills
      • Excellent communication and interpersonal skills.
      • Strong organizational and time management skills.
      • Ability to work in a fast-paced environment and prioritize tasks effectively.
      • Proficiency in Microsoft Office and other software applications.
      Work Conditions and Physical Capabilities
      • Work Environment
        • Work in a fast-paced office environment.
        • Work under pressure and meet tight deadlines.
      • Physical Demands
        • Ability to sit for long periods of time.
        • Ability to lift up to 25 pounds.