High-Level Administrative Support Specialist

2 weeks ago

Brampton, Ontario, Canada Weston Forest Full time

About Weston Forest

We are a dynamic and fast-paced organization that originated as a family business in 1953. Today, we are repeatedly acknowledged by the Canadian Business Growth 500 as one of Canada's Fastest-Growing Companies, recognized by Deloitte as one of Canada's Best Managed Companies, recipient of the Canadian Business Excellence Awards for Private Businesses, and a winner of Waterstone Canada's Most Admired Corporate Cultures Award.

Our culture is one of personal growth, continuous improvement, and opportunity. It is vibrant, informal, and inclusive. We live by our brand promise: 'YOU'LL LOVE DOING BUSINESS WITH US'.

Job Title: High-Level Administrative Support Specialist

Estimated Salary: $65,000 - $80,000 per annum, depending on experience

The Executive Assistant & Coordinator role plays a key part in providing high-level support to senior leadership members. The ideal candidate will oversee multiple calendars, coordinate meetings and appointments, and ensure all engagements run efficiently. This role also includes supporting the Executive Team, requiring strong multitasking and prioritization abilities.

Responsibilities:

  • Provide direct administrative and office management support to senior leadership team members.
  • Maintain work schedules and calendars of senior leadership.
  • Prepare travel schedules, book travel arrangements, and make reservations for senior leadership.
  • Coordinate logistics of leadership team programs, including meetings, seminars, workshops, special projects, and events.
  • Take and transcribe meeting notes.
  • Prepare draft reports, background documentation, and research.
  • Project coordination, ensuring the coordination of SLT projects, ranging from strategic planning initiatives to tactical activities.
  • Establish a Project Charter for each approved project, defining goals, objectives, risks, assumptions, staffing levels, roles and responsibilities, work breakdown structure, milestones, and deliverables.
  • Identify and resolve conflicts within project teams and associate work; create contingency plans to mitigate risk.

Requirements:

  • Post-Secondary Diploma in Business or Office Administration, or relevant discipline, required.
  • 5-7 years' experience in an Administrative role preferred.
  • Strong knowledge of office procedures and practices.
  • Positive disposition and can-do attitude.
  • Exceptional skills with Microsoft Office Suite (Outlook, Word, Excel, Power Point) – including advanced skills with Excel.
  • Resourceful and flexible.
  • Excellent problem-solving skills.
  • Highly Organized and meticulous, demonstrating a high level of attention to detail and a planned approach to tasks.
  • Self-motivated team player who will fit well into a high-demand, fast-paced work environment.

Benefits:

  • A vibrant and inclusive company culture.
  • Ongoing opportunities for personal and professional growth.
  • A commitment to diversity, equity, and inclusion.
  • A comprehensive benefits package.

How to Apply: If you are a motivated and organized individual looking for a challenging and rewarding role, please submit your application to us. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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