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Assistant Administrator Lead

2 months ago

WhitchurchStouffville, Ontario, Canada Mon Sheong Foundation Full time
Position Summary

As a key member of Mon Sheong Foundation, the Assistant Administrator Lead plays a pivotal role in ensuring the daily operation of assigned long-term care homes runs smoothly and efficiently. Reporting to the senior administrator, this individual will oversee human resources, day-to-day operations, and financial resources, while also supporting the foundation's values and fostering relationships with community agencies and regulatory bodies.

Leadership:

The successful candidate will be responsible for:

  • Providing leadership in defining, refining, and redefining the purposes of the home in response to changing resident and community needs, as well as government regulations.
  • Maintaining an administrative climate that is adaptable to the evolving service needs of residents and the community.
Management Functions:

The Assistant Administrator Lead will be responsible for:

  • Implementing all policies set by the Board of Directors, the Executive Committee, and the Home Committee of Mon Sheong Foundation.
  • Studying and interpreting relevant legislation and provincial policy guidelines regarding programs, operating standards, and financial cost-sharing agreements.
  • Developing a staffing pattern and organizational structure that aligns with the home's purposes and resident needs, under the guidance of the senior administrator.
  • Understanding and implementing all provisions of relevant legislation, including the Long-Term Care Homes Act, 2007, and adhering to regulations.
  • Understanding the legal rights of staff, management, unionization, and salary compensation and benefits programs.
  • Supporting the senior administrator and administrator in supervising, selecting, terminating employment, developing, and evaluating the home's staff.
  • Developing and maintaining the General Policy and Procedure Manual of the home, subject to the approval of the Board.
  • Collaborating with the senior administrator, administrator, and management team to achieve a high standard of resident care.
  • Encouraging staff participation in seminars and conferences that benefit residents and the home.
  • Maintaining a continuous relationship with Ministry consultants and advisors.
  • Ensuring quality care for residents consistent with the home's mission, service philosophy, policies, and procedures.
  • Administering, leading, directing, organizing, and coordinating all activities of the facility through the delegation of duties to qualified individuals.
  • Supporting the senior administrator and administrator in developing formal structures for accountability and risk management.
  • Regularly scheduling meetings with management staff to provide leadership, direction, communication, liaison, and support toward achieving the home's objectives.
  • Ensuring personnel policies reflect current employment standards and support the hiring of prepared individuals.
  • Supporting the senior administrator and administrator in coordinating Quality Improvement activities and functioning as the home's risk manager.
  • Performing all assigned duties of the administrator as detailed in the Long-Term Care Homes Act, 2007.
  • Reporting to the senior administrator on other matters as required.
  • Supporting the senior administrator and administrator in preparing the annual operating and capital budget, implementing accounting systems, and ensuring ongoing internal financial control.
  • Performing other duties assigned from time to time.
Qualifications:

The successful candidate will possess:

  • Managerial experience in facility-based or community-based long-term care services.
  • A post-secondary degree from a program with a minimum duration of 3 years or a post-secondary diploma in health or social services from a program with a minimum duration of 2 years.
  • At least 2-5 years of working experience in a managerial or supervisory capacity in the health or social services sector or another managerial or supervisory capacity.
  • Completion of a course or certification program on long-term care management recognized by the Ontario Ministry of Health and Long-Term Care or eligibility to seek qualification.
  • Demonstrated leadership, financial management, and administrative abilities.
  • Excellent verbal and communication skills.
  • Good knowledge of current trends and legislation in long-term care and community services.
  • Fluency in English and Cantonese/Mandarin, both oral and written.