Administrative Support

7 months ago

WhitchurchStouffville, Canada Ontario SPCA and Humane Society Full time

**Who We Are**

The Ontario SPCA and Humane Society is a registered charity and has been operating for 150 years. The Society provides care, comfort and compassion to animals in need in communities across Ontario; we value all animals and advocate to treat them with respect and kindness. We strive to keep pets and families together and do so through a variety of community support services.

**Opportunity**

**Position**: As the **Administrative Support - Shelter, Health & Wellness**, you have an incredible attention to detail and proven data entry skills. This position will be responsible for overseeing all of the day to day administrative tasks, manual data entries and supporting our various animal centers and clinics clerical needs.

**Status: Full-time, Permanent**

**Location: This role is based out of Provincial Office with eligibility to participate in our flexible work program**

**A Typical Day**
- Assists Provincial Operations Manager of Shelter Health and Wellness, Clinic Managers, and Animal Centre Managers in Animal Centre administrative support including:

- Animal Centre Scheduling and payroll timesheet submission
- Department VISA purchasing and reconciliation
- Animal centre invoice coding and digital filing
- Scheduling and maintaining department calendars and booking meetings
- Handle multiple projects
- Handle sensitive information in a confidential manner
- Conduct data entry as required and ensure appropriate attention to details
- Special projects as assigned

**Why You Should Join Our Team?**
- Be part of an energetic team environment with others who share your passion for animal wellbeing
- Competitive compensation package including medical, dental and vision benefits
- Employee Family Assistance Program
- Paid sick time
- 3 weeks of vacation after 3 years of service
- Generous discount on virtual pet care services
- Discount on pet supplies and toys
- Discount on Ontario SPCA Paws & Give merchandise

**Do You Have What it Takes?**
- Certificate in Office Administration, Data Entry or related work experience required
- Clerical and/or office administration experience required
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent communication (written and verbal)
- Team player
- Non-profit experience considered an asset

**We Can’t Wait to Meet You**

Please forward your resume and cover letter to:
Evangeline Cattrysse

Vice President, Human Resources & Administration

Ontario SPCA and Humane Society

We wish to thank all applicants for their interest in the Ontario SPCA and Humane Society, however; only those selected for an interview will be contacted.

The Ontario SPCA and Humane Society provides accommodation during all stages of the recruitment process. Should you require any accommodation, please advise us if you are contacted for an interview and we will work with you to meet your accessibility needs. For any questions, suggestions or required documents regarding accessibility in a different format, please contact us at 888-668-7722.

**Job Types**: Part-time, Contract
Contract length: 3 months

**Salary**: $19.00-$22.00 per hour

**Benefits**:

- Discounted or free food
- Employee assistance program
- On-site parking
- Store discount

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Whitchurch-Stouffville, ON L4A 2W3: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative/Clerical: 1 year (required)
- Microsoft Office: 1 year (required)
- Non-profit: 1 year (preferred)

Work Location: Hybrid remote in Whitchurch-Stouffville, ON L4A 2W3

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