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Executive Secretary

1 month ago

Vancouver, British Columbia, Canada castella manufacturing ltd Full time
Job Description:

Castella Manufacturing Ltd is seeking an experienced Executive Secretary to join our team. As a key member of our administrative staff, you will be responsible for providing high-level administrative support to our management team.

Responsibilities:
  • Provide exceptional administrative support to senior management, including calendar organization, travel arrangements, and correspondence.
  • Develop and implement efficient office procedures and systems to ensure seamless day-to-day operations.
  • Train and supervise junior staff members to ensure they are equipped with the skills and knowledge needed to perform their duties effectively.
  • Record and prepare minutes of meetings, seminars, and conferences, as well as maintain accurate records of office communications.
  • Schedule appointments, manage phone calls, and respond to electronic inquiries in a timely and professional manner.
  • Order office supplies, maintain inventory, and arrange travel itineraries as required.
  • Greet visitors, direct them to relevant contacts or service areas, and set up information filing systems to ensure easy access to important documents.
Requirements:
  • Bachelor's degree in Business Administration or related field (equivalent experience considered).
  • Minimum 3 years of experience in an executive secretarial role, preferably in a manufacturing environment.
  • Excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.
  • Proven time management skills, with the ability to prioritize tasks and meet deadlines.
  • Able to multitask, with a high level of accuracy and attention to detail.
Benefits:
  • Competitive salary range: $55,000 - $65,000 per annum (based on location and experience).
  • Opportunity to work with a dynamic team in a growing manufacturing company.
  • Professional development opportunities, including training and education assistance.
  • A comprehensive benefits package, including health and dental insurance, pension plan, and paid time off.
Work Environment:

We offer a fast-paced and dynamic work environment, with a focus on teamwork and collaboration. Our office is located in an urban area, with easy access to public transportation and amenities.