Executive Assistant/Corporate Secretary
2 months ago
The position is an On-Site full-time position. This is NOT a remote working opportunity.
The successful candidate will possess strong experience with managing corporate minute books taking and preparing meeting minutes, scheduling board and committee meetings, general filing, scheduling, working in a fast-paced environment, and a willing to take on other tasks to assist in team projects.
Responsibilities:
- Reporting directly to the CEO
- Working with the Board of Directors and Committee members
- Preparing reports, memos, letters, and other documents as they arise.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, and submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
- Provide general administrative support.
Requirements:
- Experience working as an Executive Assistant
- Experience in a legal environment is an asset.
- In-depth understanding of the entire MS Office suite.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
The position is NOT an entry-level position and direct experience is required.
Please send your resume and cover letter to executivehr@endeavortrust.com
-
Executive Assistant/Corporate Secretary
2 months ago
Vancouver, Canada Endeavor Trust Corporation Full timeEndeavor Trust Corporation is a fast-growing provincially regulated financial institution located in downtown Vancouver. We play a key role in the Canadian securities market through participation in the company's initial public offerings, financings, mergers and acquisitions, and other corporate actions. We are looking for a Executive Assistant \ Corporate...
-
Executive Assistant/Corporate Secretary
3 weeks ago
Vancouver, Canada Endeavor Trust Corporation Full timeEndeavor Trust Corporation is a fast-growing provincially regulated financial institution located in downtown Vancouver. We play a key role in the Canadian securities market through participation in the company's initial public offerings, financings, mergers and acquisitions, and other corporate actions. We are looking for a Executive Assistant \ Corporate...
-
Executive Assistant/corporate Secretary
8 months ago
Vancouver, Canada Endeavor Trust Corporation Full time**Endeavor Trust Corporation** is a fast-growing provincially regulated financial institution located in downtown **Vancouver**. We play a key role in the Canadian securities market through participation in the company's initial public offerings, financings, mergers and acquisitions, and other corporate actions. We are looking for a Executive Assistant \...
-
Corporate Secretary Administrator
6 months ago
Vancouver, Canada Central 1 Credit Union Full timeCentral 1 cooperatively empowers credit unions and other financial institutions to deliver banking choice to Canadians. Central 1 provides critical services at scale to enable a thriving credit union system. We do this by collaborating with our clients, developing strategies, products and services to support the financial well-being of their more than 5...
-
Corporate Secretary
6 months ago
Vancouver, Canada Nch’ḵaỷ Development Corporation Full timeNch’ḵaỷ Development Corporation (NDC) was established in 2018 as the economic development arm of the Squamish Nation - Sḵwx̱wú7mesh Úxwumixw. Nch’ḵaỷ’s mandate is to develop, manage, and own the active businesses of the Nation and was created to allow for the separation of business and politics within the Squamish Nation. Our mission is...
-
Corporate Counsel/corporate Secretary
6 months ago
Vancouver, Canada Lithium Americas Full timeLithium Americas Corp. is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we...
-
Corporate Secretary
6 months ago
Vancouver, Canada Central 1 Credit Union Full timeCentral 1 cooperatively empowers credit unions and other financial institutions to deliver banking choice to Canadians. Central 1 provides critical services at scale to enable a thriving credit union system. We do this by collaborating with our clients, developing strategies, products and services to support the financial well-being of their more than 5...
-
Executive Secretary
3 weeks ago
Vancouver, British Columbia, Canada Aulinger Law Corporation Full timeJob Title: Executive SecretaryWe are seeking an experienced Executive Secretary to join our team at Aulinger Law Corporation.Job Description:The successful candidate will provide administrative support to our lawyers and staff, ensuring the smooth operation of our office.Key Responsibilities:Schedule appointments and manage calendarsAnswer phone calls and...
-
Assistant Corporate Secretary II
4 months ago
Vancouver, Canada Finning Full timeDescription : Corporate Governance and Board Support Drafting and timely distribution of agendas and meeting related materials (including reports and resolutions) for Board, committee, working group and advisory body meetings and shareholder meetings; leading quarterly Board portal upload process Creation and maintenance of forward-agendas and...
-
Executive Assistant and Board Secretary
6 months ago
Vancouver, Canada BCSPCA Full timeIf you are up for the challenge and would like to be considered for this position, we would like to hear from you. The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) is looking to fill the following career opportunity: **POSITION**: Executive Assistant and Board Secretary **STATUS**: Permanent; Full-Time **SHIFT**: 35 hours per...
-
Vancouver, Canada Impact Recruitment Full timeAbout the Role:BCLC is seeking a seasoned professional to serve as Director of Governance Excellence and Corporate Secretary. This pivotal position plays a crucial role in advancing governance excellence, ensuring regulatory compliance, and driving process improvements.Responsibilities:• Provide expert guidance on corporate governance, trends, and best...
-
Corporate Governance Strategist
2 weeks ago
Vancouver, British Columbia, Canada Impact Recruitment Ltd Full timeImpact Recruitment Ltd is pleased to partner with BCLC in their search for a Director of Board Governance and Corporate Secretary. This role offers a unique opportunity to join a dynamic organization and contribute to the advancement of governance practices.The position involves overseeing Board operations, ensuring regulatory compliance, and providing...
-
24-36 Executive Assistant
6 months ago
Vancouver, Canada Technical Safety BC Full time**The Opportunity** **Status: Regular Full-Time, Excluded** **Number of Positions: 1** **Pay Grade: 14 ($62,100 - $84,100 annual base salary*)** **Location: Vancouver, BC** **Reports to: Vice President, Regulatory Leadership & Corporate Secretary and Vice President, Data Analytics & Decision Science** **As an Executive Assistant, you will**: - Manage...
-
Secretary, Assisted Living
6 months ago
Vancouver, Canada Providence Healthcare Full timeArticle Flag: Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...
-
Corporate Traveller
7 months ago
Vancouver, Canada Corporate Traveller Full time**JOB NO**: 519480 **BRAND**: CORPORATE TRAVELLER **WORK TYPE**: FULL TIME **LOCATION**: BRITISH COLUMBIA **CATEGORIES**: CORPORATE & GROUP TRAVEL **Corporate Traveller - Corporate Travel Consultant** A world where tech and people work collectively to make corporate travel simpler, faster and easier. Corporate Traveller is one of Flight Centre Travel...
-
Corporate Traveller
6 months ago
Vancouver, Canada Corporate Traveller Full time**Job no**: 518209 **Brand**: Corporate Traveller **Work type**: Full time **Location**: British Columbia **Categories**: Corporate & Group Travel **Corporate Travel Consultant - Vancouver** A world where tech and people work collectively to make corporate travel simpler, faster and easier. Corporate Traveller is one of Flight Centre Travel Group’s...
-
Executive Secretary
6 days ago
Vancouver, British Columbia, Canada CGM LAWYERS Full timeWe are seeking a highly skilled and organized Executive Secretary to join our team at CGM Lawyers. This is a full-time position that requires exceptional administrative skills, attention to detail, and excellent communication skills.About the RoleThe successful candidate will be responsible for providing administrative support to our lawyers and staff,...
-
Vancouver, Canada Emily Carr University of Art + Design Full time**Job Title** - Executive Assistant to the Vice President, Finance + Administration + Coordinator Contract Administration**Permanent Full-Time Excluded Position** **8:30am to 4:30pm / Monday to Friday** **Grade 6 ($65,915 to $87,887 per annum)** Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other....
-
Executive Assistant to The Vice President, Finance
7 months ago
Vancouver, Canada Emily Carr University of Art + Design Full time**Job Title** - Executive Assistant to the Vice President, Finance + Administration + Coordinator Contract Administration**Permanent Full-Time Excluded Position** **8:30am to 4:30pm / Monday to Friday** **Grade 6 ($65,915 to $87,887 per annum)** Emily Carr University of Art + Design is a school of students, faculty, thinkers and makers unlike any other....
-
Executive Assistant
6 months ago
Vancouver, Canada Catholic Independent Schools of Vancouver Archdiocese Full timeExecutive Assistant to the Superintendent The Superintendent’s Office, Catholic Independent Schools Vancouver Archdiocese is seeking an exceptional Executive Assistant to provide personalized secretarial and administrative support to the Superintendent within a dynamic faith-based office. ability to foresee challenges and anticipate solutions high-level...