Corporate Secretary

7 months ago

Vancouver, Canada Nch’ḵaỷ Development Corporation Full time

Nch’ḵaỷ Development Corporation (NDC) was established in 2018 as the economic development arm of the Squamish Nation - Sḵwx̱wú7mesh Úxwumixw. Nch’ḵaỷ’s mandate is to develop, manage, and own the active businesses of the Nation and was created to allow for the separation of business and politics within the Squamish Nation.

Our mission is to generate wealth and prosperity from economic opportunities for current and future generations of the Squamish Nation.

**JOINING OUR TEAM**

The Corporate Secretary is a **Permanent Full-Time position **based at Nch’ḵaỷ’s Head Office. Our Head Office is in West Vancouver, BC on the traditional, ancestral, and unceded territory of the Sḵw̱xwú7mesh (Squamish) Nation and its people. You will be working towards generating wealth and prosperity for the people of the Squamish Nation. You will be working with an ambitious and supportive team and will have the opportunity for continuous learning, development, and growth within your job and career.

We offer our Team Members generous benefits to help them achieve their goals and support our company culture. We are looking for Team Members who align with our values, the Sḵwx̱wú7mesh values of Úxwumixw (Community), Stélmexw (People, Collective), Nexwníw (Pride), Wenáxws (Empowerment, Respecting Others), Siyám̓in (Leadership, everyone has a role to play), Snew̓íyelh (Teachings, Knowledge, Culture, Tradition, Resilience, Foundation).

**In return, we offer**:

- Opportunities for career growth and development,
- Friendly and supportive work environment and an ambitious team,
- Hybrid work schedule (up to 2 days/week remote),
- Extended dental and health care benefits,
- Employee and Family Assistance Program,
- Pension Plan and Supplementary Savings Plan,
- Life Insurance,
- Paid leave (i.e., sick leave, vacation, family days) and 14 statutory holidays including National Indigenous People’s Day and National Day of Truth and Reconciliation.

**Scope of the Position**

The Corporate Secretary (CS) is appointed by the Chief Executive Officer (CEO). The CS is accountable to the Nch’ḵay̓ Board of Directors and reports to the CEO and the Chair of the Board. The CS is responsible for preparing and maintaining statutory records of Nch’ḵay̓ Development Corporation and its subsidiaries. The CS works with external legal counsel on corporate and regulatory matters.

The Corporate Secretary plays an important role in supporting the effective functioning of the Board of Directors and CEO Office and is responsible for board support, legal compliance, corporate governance, maintaining statutory records, and facilitating shareholder relations.

**Key responsibilities include**:compiling materials and preparing packages for board meetings; ensuring compliance with legal and regulatory requirements; advising on corporate governance matters, facilitating communication between board members, and assisting in the implementation of board decisions. A strong legal and/or regulatory background is essential for this role.

**A. BOARD SUPPORT & ADMINISTRATION**
- **Coordinating Board Meetings**:

- **Documentation - Minutes and Resolutions**:

- **Annual General Meetings (Annual Gatherings)**:

- **Board Communication and Correspondence**:

- **Board Evaluations and Director Development**:

- **Board Member Administrative Support**:

- **Conflicts of Interest**

**B. LEGAL FRAMEWORK AND GOVERNANCE**
- **Corporate Governance**:

- **Promoting Ethical Practices**:

- **Liaison with Regulatory Authorities**:

- **Liaison with External Legal Counsel**

**C. COMPLIANCE AND STATUTORY OBLIGATIONS**
- **Maintenance of Statutory Registers and Records**:

- **Management of Statutory Books**

**D. COMPLIANCE WITH LAWS AND REGULATIONS**
- **Internal Compliance Policies and Procedures**:

- **Regulatory Reporting**

**E. COMMUNITY RELATIONS**
- **Communication and Engagement with Partners**:

- **Squamish Nation Council Meetings and Resolutions**:

- **Partnership Registers and Ownership Records**

**F. REQUIREMENTS**

**QUALIFICATIONS, KNOWLEDGE, EXPERIENCE & SKILLS**

**Education**
- A degree in law or paralegal diploma, from a recognized Canadian institution, or equivalent is required,
- Relevant corporate governance qualification and/or certification,
- Being a member of CGIC is preferable.

**Knowledge**
- Knowledge of legal and regulatory frameworks,
- Risk management expertise,
- Deep understanding of corporate governance and best practices.

**Experience**
- Five (5) or more years of experience as a paralegal at a corporate law firm or as a corporate secretary or equivalent,
- Significant experience with legal, governance and regulatory frameworks in Canada,
- Experience with public and private companies in Canada, with significant board-level interaction,
- Working experience in legal procedures and practices involving drafting, processing, and filing various legal documents and agreements,
- Experience with c

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