Business Operations Coordinator

2 weeks ago


Vancouver, British Columbia, Canada Endeavor Trust Corporation Full time
Company Overview

Endeavor Trust Corporation is a dynamic, provincially regulated financial institution situated in downtown Vancouver. The company plays a vital role in the Canadian securities market through its participation in initial public offerings, financings, mergers and acquisitions, and other corporate actions.


About the Role

This Executive Assistant/C Corporate Secretary position offers an exciting opportunity to join our team in an on-site, full-time capacity. As a key member of our organization, you will be responsible for providing exceptional support to our CEO and Board of Directors.


Key Responsibilities
  • Manage corporate minute books, prepare meeting minutes, and schedule board and committee meetings
  • Filing and retrieving corporate records, documents, and reports
  • Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives
  • Prepare for meetings, accurately recording minutes from meetings
  • Greet visitors and decide if they should meet with executives
  • Utilize various software, including word processing, spreadsheets, databases, and presentation software
  • Read and analyze incoming memos, submissions, and distribute as needed
  • Making travel arrangements for executives
  • Opening, sorting, and distributing incoming faxes, emails, and correspondence
  • Provide general administrative support

Requirements
  • Experience working as an Executive Assistant, preferably in a legal environment
  • In-depth understanding of the entire MS Office suite
  • Ability to organize daily workload by priorities
  • Meet deadlines in a fast-paced, quickly changing environment
  • Proactive approach to problem-solving with strong decision-making skills
  • Professional level verbal and written communication skills

What We Offer

A competitive salary range of $80,000 - $110,000 per annum, commensurate with experience, reflects the importance of this role in supporting our leadership team. If you are a motivated and detail-oriented professional looking to make a meaningful contribution to our organization, we encourage you to apply.



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