Office Coordinator
2 weeks ago
We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Acura Maintenance Services Ltd.
About the RoleThis is a permanent, full-time position with an estimated salary range of $40,000 - $55,000 per year, depending on experience.
The successful candidate will be responsible for coordinating various office tasks, ensuring seamless day-to-day operations, and supporting the HR department in achieving its goals.
As an Office Coordinator, you will have the opportunity to work independently, think critically, and develop your problem-solving skills while collaborating with colleagues to meet deadlines and achieve objectives.
This role requires excellent communication and interpersonal skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities- Coordinating seminars, conferences, and other events
- Assisting with staff consultation and grievance procedures
- Coordinating HR activities to ensure alignment with organizational goals
- Opening and distributing mail and other materials
- Planning and organizing daily operations
- Establishing and implementing policies and procedures
- Recording and preparing minutes of meetings, seminars, and conferences
- Determining and establishing office procedures and routines
- Planning, developing, and implementing recruitment strategies
- Scheduling and confirming appointments
- Answering telephone calls and relaying messages
- Overseeing the analysis of employee data and information
- Answering electronic inquiries
- Compiling data, statistics, and other information
- Overseeing the preparation of reports
- Ordering office supplies and maintaining inventory
- Overseeing payroll administration
- Arranging travel, related itineraries, and making reservations
- Setting up and maintaining manual and computerized information filing systems
- Typing and proofreading correspondence, forms, and other documents
- Conducting research
- Performing data entry
- Providing customer service
- Recruiting and hiring workers and carrying out related staffing actions
- Maintaining and managing digital databases
- Performing basic bookkeeping tasks
- Consulting with clients after sale to provide ongoing support
- Supervising office and volunteer staff
- Google Docs proficiency
- MS Excel skills
- MS Outlook expertise
- MS PowerPoint proficiency
- MS Windows familiarity
- MS Word skills
- Electronic scheduler knowledge
- Adobe Photoshop expertise
- Database software proficiency
- Information technology knowledge
- Oracle skills
- Accounting software familiarity
- MS Access expertise
- MS Office proficiency
- Quick Books skills
- Adobe Acrobat Reader expertise
- Google Drive familiarity
- Electronic mail proficiency
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication skills
- Excellent written communication skills
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
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