Office Administrative Assistant
6 days ago
We are a dynamic and growing company seeking a highly organized and detail-oriented Office Administrative Assistant - Coordinator to join our team. As an Office Administrative Assistant - Coordinator, you will play a key role in ensuring the smooth operation of our office and providing exceptional support to our staff.
Key Responsibilities- Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
- Coordination: Coordinate seminars, conferences, and other events, including arranging logistics, preparing materials, and ensuring timely execution.
- Supervision: Supervise and train other workers, providing guidance and support to ensure they meet their responsibilities.
- Record Keeping: Maintain accurate records of meetings, seminars, and conferences, including preparing minutes and reports.
- Office Procedures: Develop and implement office procedures and routines to ensure efficient and effective operation.
- Recruitment: Plan, develop, and implement recruitment strategies to attract top talent.
- Scheduling: Schedule and confirm appointments, meetings, and events.
- Communication: Respond to employee questions and complaints, and provide excellent customer service.
- Inventory Management: Order office supplies and maintain inventory levels.
- Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
- Information Filing: Set up and maintain manual and computerized information filing systems.
- Correspondence: Type and proofread correspondence, forms, and other documents.
- Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years, or equivalent experience.
- Experience: 1 year to less than 2 years of experience in an administrative role.
- Skills: Excellent communication and organizational skills, ability to multitask, and proficiency in Google Docs, MS Excel, MS PowerPoint, MS Windows, and MS Word.
- Health Benefits: Dental plan, health care plan, and vision care benefits.
- Financial Benefits: Group insurance benefits and life insurance.
- Support for Employees: Provides awareness training to employees to create a welcoming work environment for persons with disabilities, newcomers and refugees, youth, Veterans, and Indigenous people.
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