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Office Administrative Assistant
2 months ago
We are a dynamic and growing company seeking a highly organized and detail-oriented Office Administrative Assistant - Coordinator to join our team. As an Office Administrative Assistant - Coordinator, you will play a key role in ensuring the smooth operation of our office and providing exceptional support to our staff.
Key Responsibilities- Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
- Coordination: Coordinate seminars, conferences, and other events, including arranging logistics, preparing materials, and ensuring timely execution.
- Supervision: Supervise and train other workers, providing guidance and support to ensure they meet their responsibilities.
- Record Keeping: Maintain accurate records of meetings, seminars, and conferences, including preparing minutes and reports.
- Office Procedures: Develop and implement office procedures and routines to ensure efficient and effective operation.
- Recruitment: Plan, develop, and implement recruitment strategies to attract top talent.
- Scheduling: Schedule and confirm appointments, meetings, and events.
- Communication: Respond to employee questions and complaints, and provide excellent customer service.
- Inventory Management: Order office supplies and maintain inventory levels.
- Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
- Front Desk: Greet visitors, direct them to contacts or service areas, and provide general information.
- Information Management: Set up and maintain manual and computerized information filing systems.
- Document Preparation: Type and proofread correspondence, forms, and other documents.
- Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years, or equivalent experience.
- Experience: 1 year to less than 2 years of experience in an administrative role.
- Computer Skills: Proficient in Google Docs, MS Excel, MS PowerPoint, MS Windows, MS Word, and electronic scheduler.
- Area of Specialization: Correspondence, reports, and records.
- Transportation: Own transportation and vehicle.
- Work Environment: Fast-paced environment, work under pressure, tight deadlines, attention to detail, and repetitive tasks.
- Personal Suitability: Ability to multitask, excellent oral and written communication, flexibility, judgement, organized, team player, accurate, client focus, and reliability.
- Health Benefits: Dental plan, health care plan, and vision care benefits.
- Financial Benefits: Group insurance benefits and life insurance.
- Support for Persons with Disabilities: Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
- Support for Newcomers and Refugees: Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees.
- Support for Youths: Provides awareness training to employees to create a welcoming work environment for youth.
- Support for Veterans: Provides awareness training to employees to create a welcoming work environment for Veterans.
- Support for Indigenous People: Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.
- Support for Visible Minorities: Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.
