Chief Event Coordinator for Large-Scale Public Events

2 days ago


Toronto, Ontario, Canada AccessNow Full time

At AccessNow, we are seeking a seasoned Chief Event Coordinator to lead the production of large-scale public events. This is a unique opportunity to join our team and play a pivotal role in creating impactful experiences that empower communities to embrace a more accessible world.

About the Role

We are looking for an exceptional individual with proven experience managing complex public events. As Chief Event Coordinator, you will oversee all aspects of event planning and execution, from big-picture strategy to meticulous details. Your expertise will be instrumental in crafting an engaging and memorable experience for attendees.

Key Responsibilities
  • Festival Expertise: Utilize your experience in producing public-facing events or festivals to create a captivating atmosphere and leave a lasting impact on Toronto and its communities.
  • Creative Thinking: Bring innovative ideas to the event's design and execution, pushing boundaries to deliver a unique festival experience.
  • Event Production: Coordinate and execute all event components, including logistics, programming, and on-site operations.
  • Public Engagement: Ensure the event is inclusive, engaging, and accessible to a broad audience, fostering a welcoming and dynamic atmosphere.
  • Stakeholder Collaboration: Act as the primary liaison for internal teams, sponsors, vendors, and city officials to foster alignment and build successful partnerships.
  • City Coordination: Work closely with the City of Toronto to secure permits, adhere to municipal guidelines, and develop strong relationships.
  • Budget Management: Manage the event budget, tracking financial performance and ensuring alignment with organizational goals.
  • Vendor Relations: Source, negotiate, and coordinate vendors for staging, catering, activities, and other event services.
  • Project Planning: Develop detailed timelines, site plans, and run-of-show documents to guide the event's progress from start to finish.
Qualifications
  • Proven experience managing large-scale public events or festivals.
  • Ability to think creatively and bring innovative ideas to event planning and execution.
  • Strong organizational and project management skills, with the ability to manage multiple priorities effectively.
  • Exceptional communication and interpersonal skills, with a knack for building strong relationships and managing diverse stakeholders.
  • Ability to work independently and take ownership of tasks while excelling in a collaborative team environment.
  • Experience managing budgets and negotiating vendor contracts.
  • Knowledge of accessibility and inclusion in events is highly desirable.
  • Experience working within the city of Toronto or with municipal partnerships is a strong asset.
Contract Details

This contract position offers a competitive salary range of $70,000 - $80,000. The duration is approximately 6-8 months, with potential for extension. You will have a hybrid work structure, with remote work options and occasional on-site work in Toronto.



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