Event Production Specialist

5 days ago


Toronto, Ontario, Canada AccessNow Full time

We are seeking an Event Production Specialist to lead the production of a large-scale public-facing event. As a key member of our team, you will oversee all aspects of the event, from planning to execution, collaborating with internal teams, sponsors, vendors, and city officials.

Key Responsibilities:
  • Festival Expertise: Utilize your experience in producing public-facing events or festivals to create an engaging and memorable experience for attendees.
  • Creative Thinking: Innovate and bring fresh ideas to the event's design and execution, pushing boundaries to deliver a unique festival experience.
  • Event Management: Oversee the coordination and execution of all event components, including logistics, programming, and on-site operations.
  • Public Engagement: Ensure the event is inclusive, engaging, and accessible to a broad audience, creating a welcoming and dynamic atmosphere.
  • Stakeholder Collaboration: Act as the primary liaison for internal teams, sponsors, vendors, and city officials to foster alignment and build successful partnerships.
  • City Coordination: Work closely with the City of Toronto to secure permits, adhere to municipal guidelines, and develop strong relationships.
  • Budget Management: Manage the event budget, tracking financial performance and ensuring alignment with organizational goals.
  • Vendor Relations: Source, negotiate, and coordinate vendors for staging, catering, activities, and other event services.
  • Project Planning: Develop detailed timelines, site plans, and run-of-show documents to guide the event's progress from start to finish.
Requirements:
  • Proven experience managing large-scale public events or festivals.
  • Ability to think creatively and bring innovative ideas to event planning and execution.
  • Strong organizational and project management skills, with the ability to manage multiple priorities effectively.
  • Exceptional communication and interpersonal skills, with a knack for building strong relationships and managing diverse stakeholders.
  • Ability to work independently and take ownership of tasks while excelling in a collaborative team environment.
  • Experience managing budgets and negotiating vendor contracts.
  • Knowledge of accessibility and inclusion in events is highly desirable.

Salary Range: $70,000 - $80,000

This is a contract position based in Toronto with a hybrid work structure (remote with occasional on-site work).



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