Executive Support Professional

2 days ago


Edmonton, Alberta, Canada Xpress Print N Signs Ltd. Full time
Job Description for Executive Support Professional

Xpress Print N Signs Ltd. is seeking an experienced and skilled Executive Support Professional to join our team.

About the Role:

The successful candidate will be responsible for providing administrative support to senior executives, coordinating seminars, conferences, and meetings, as well as training colleagues and establishing office procedures.

Key Responsibilities:

  • Coordinate events and meetings, ensuring smooth execution and timely follow-up.
  • Train and develop colleagues to enhance their skills and productivity.
  • Record and prepare meeting minutes, maintaining accurate records and facilitating decision-making processes.
  • Establish and maintain office procedures, routines, and protocols to ensure efficiency and effectiveness.
  • Schedule appointments, confirm bookings, and arrange travel, ensuring seamless logistics.
  • Answer phone calls, relay messages, and provide customer service to internal and external stakeholders.
  • Compile data and statistics, analyzing trends and patterns to inform business decisions.
  • Order office supplies, manage inventory, and maintain a tidy and organized work environment.
  • Arrange travel, make reservations, and book accommodations, considering budget and preferences.
  • Provide exceptional customer service, directing visitors, and handling inquiries with professionalism.
  • Maintain manual and computerized filing systems, ensuring confidentiality and accuracy.

Requirements:

To succeed in this role, you should possess excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues, clients, and external partners.

A minimum of [Estimated Salary: $45,000 - $60,000 per annum] salary will be offered to the right candidate, commensurate with experience and qualifications. We also offer a comprehensive benefits package, including health insurance, retirement plans, and paid time off.



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