Administrative Operations Specialist

4 weeks ago

Bedford, Quebec, Canada SATONYING MANAGEMENT LTD. Full time
Job Summary

We are seeking an experienced Administrative Operations Specialist to join our team at SATONYING MANAGEMENT LTD. The successful candidate will be responsible for implementing new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.

Key Responsibilities
  • Implement new administrative procedures and ensure their effective implementation
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of the establishment, including data entry and report preparation
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals, and correspondence
  • Perform data entry and maintain accurate records
  • Oversee and co-ordinate office administrative procedures, including conflict resolution and monitoring and evaluation
  • Plan and control budget and expenditures
Requirements
  • 1-2 years of experience in an administrative role
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Strong organizational and time management skills
  • Proficiency in MS Office, including Excel, Word, and Outlook
  • Ability to work under pressure and meet deadlines
Working Conditions
  • Work is performed in a standard office environment
  • Ability to work independently and as part of a team
  • Regular attendance and punctuality are required
Security and Safety
  • Criminal record check required
Transportation/Travel Information
  • Public transportation is available
Work Conditions and Physical Capabilities
  • Ability to work independently
  • Work under pressure
  • Tight deadlines
  • Attention to detail
Personal Suitability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Flexibility
  • Organized
  • Reliability
  • Ability to multitask
  • Time management
  • Adaptability
  • Team player
Screening Questions
  • Do you have previous experience in this field of employment?
Other Benefits
  • Parking available
Support for Newcomers and Refugees
  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Assists with immediate settlement needs of newcomers and/or refugees
  • Supports social and labour market integration of newcomers and/or refugees
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster
  • Supports newcomers and/or refugees with foreign credential recognition
Support for Indigenous People
  • Participates in a government or community program or initiative that supports Indigenous people
  • Offers mentorship, coaching, and/or networking opportunities for Indigenous workers

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