Administrative Support Specialist

1 month ago


Bedford, Quebec, Canada Nova Scotia Health Authority Full time
About the Opportunity

The Administrative Support Specialist is responsible for providing comprehensive administrative support to senior leaders by effectively coordinating the day-to-day operation of their offices. The position coordinates all administrative activities, acts as liaison between various teams, and facilitates communication and meetings across Nova Scotia Health. This role provides additional support to individuals, committees, or working groups as assigned. The specialist works closely with the Executive Assistant of the Senior Director, providing backup as required, and supporting the leadership team as needed.

About You

We are looking for a highly skilled and experienced administrative professional with a post-secondary diploma in a recognized office administration program. The ideal candidate will have a minimum of 5-7 years of progressively responsible experience in providing administrative support and office coordination at the executive level, preferably within healthcare and an integrated service model provided throughout several locations with multiple partners and stakeholders. The successful candidate will possess excellent communication skills, interpersonal relationships with all levels of staff, prioritizing, and organizational skills. They will also demonstrate competencies requiring advanced skills and abilities in all facets of modern office practices and technology, including experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.

Hours and Compensation

- Short-assignment, Full-time Position; 75 Hours Biweekly
- Approximately 7 months (assignment length subject to change)
- Hybrid work arrangement (Work from home & on site in Nova Scotia)

Benefits

$23.78 - $29.73 Hourly

We are committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

  • Bedford, Quebec, Canada Nova Scotia Health Authority Full time

    Nova Scotia Health Authority is seeking a highly skilled and experienced Executive Support Specialist to provide comprehensive administrative support to our directors and their managers. This role is responsible for coordinating day-to-day operations, acting as a liaison between various departments, and facilitating communication and meetings across the...


  • Bedford, Quebec, Canada Nova Scotia Health Authority Full time

    Discover a fulfilling career with Nova Scotia Health Authority, where you can leverage your exceptional administrative skills to drive success.We're seeking an experienced Administrative Assistant to provide high-level support to our Directors and their managers. As an integral member of our team, you'll coordinate daily operations, facilitate communication,...


  • Bedford, Quebec, Canada Nova Scotia Health and IWK Health Full time

    About the RoleWe are seeking a highly organized and detail-oriented Project Coordination Specialist to join our team at Nova Scotia Health. The successful candidate will be responsible for providing administrative support to project managers, coordinating project activities, and ensuring timely completion of tasks.Key ResponsibilitiesProvide administrative...


  • Bedford, Quebec, Canada VMG Strategic Technology Full time

    Job SummaryWe are seeking a highly skilled Technical Support Specialist to join our team at VMG Strategic Technology. In this role, you will be responsible for providing top-notch technical support to our clients, ensuring the smooth operation of their computer systems and networks.

  • IT Support Specialist

    4 weeks ago


    Bedford, Quebec, Canada VMG STRATEGIC TECHNOLOGY Full time

    About the RoleWe are seeking a highly skilled IT Support Specialist to join our team at VMG Strategic Technology. As an IT Support Specialist, you will play a crucial role in ensuring the smooth operation of our computer systems and networks.Key Responsibilities:Giving access to computer networksReporting on the performance of computer systems and...

  • Document Specialist

    4 weeks ago


    Bedford, Quebec, Canada Municipal Group of Companies Full time

    The Municipal Group of Companies is seeking a detail-oriented Document Specialist to join its Accounting Department based in Bedford, Nova Scotia.Job Summary:The Document Specialist will oversee the documentation for the company\'s accounting software, producing clear, accurate, and user-friendly documentation for users of the accounting systems.Primary...


  • Bedford, Quebec, Canada Shannex Incorporated Full time

    About the OpportunityWe are seeking a skilled Culinary Support Specialist to join our team at Shannex Incorporated, located in Bedford, Nova Scotia. As a key member of our culinary team, you will play a vital role in ensuring that our residents receive exceptional meal services.Key Responsibilities:Consistently ensures food quality, presentation, and service...

  • Lawn Care Specialist

    1 month ago


    Bedford, Quebec, Canada Muddyboots Landscaping Full time

    Lawn Care SpecialistMuddyboots Landscaping is seeking a skilled Lawn Care Specialist to join our team. As a Lawn Care Specialist, you will be responsible for maintaining the appearance of our outdoor spaces.Key Responsibilities:Maintain the lawn and outdoor areas to a high standardPerform tasks such as mowing, edging, and pruningWork safely and efficiently...


  • Bedford, Quebec, Canada Royal Bank of Canada> Full time

    System Support Role in Capital MarketsWe are seeking a highly skilled Technical Support Analyst to join our team in the Equity Derivatives Technology Production Services group. As a seasoned expert, you will be responsible for driving platform stability and efficiency initiatives.In this role, you will support a suite of foundational data services that...


  • Bedford, Quebec, Canada SATONYING MANAGEMENT LTD. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Operations Coordinator to join our team at SATONYING MANAGEMENT LTD. in a permanent full-time capacity.The ideal candidate will have 1-2 years of experience in administrative roles, with a strong background in MS Office applications, including Excel, Word, and Outlook. The...


  • Bedford, Quebec, Canada VistaCare Communications Full time

    Job DescriptionVistaCare Communications is seeking a skilled Telecommunications Infrastructure Specialist to join our team.About the RoleThis is a permanent position working 40 to 50 hours per week with a valid driver's licence and English language fluency required. As a Telecommunications Infrastructure Specialist, you will install and maintain aerial and...


  • Bedford, Quebec, Canada Bluewater Recycling Full time

    Job Title: Inventory Management SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Inventory Management Specialist to join our team at Bluewater Recycling. As an Inventory Management Specialist, you will be responsible for maintaining accurate inventory levels, processing orders, and ensuring seamless supply chain operations.Key...


  • Bedford, Quebec, Canada VCA Canada Full time

    Job Title: Animal Care SpecialistWe are seeking a compassionate and skilled veterinarian to join our team at Bedford Parks Animal Hospital in Bedford, NS.About the Job:As an animal care specialist, you will provide exceptional medical, surgical, and dental care for small companion animals. Your expertise will be instrumental in promoting team-based medicine...


  • Bedford, Quebec, Canada Royal Bank of Canada Full time

    About the RoleIn this exciting position at Royal Bank of Canada, you will have the opportunity to work with cutting-edge technology and collaborate with a dynamic team to deliver exceptional support to our clients. As a key member of our Technology and Operations division, you will be instrumental in resolving technical issues and ensuring seamless...


  • Bedford, Quebec, Canada Transport Chalut 2000 Inc. Full time

    Job OverviewWe are seeking a skilled Trucking Operations Specialist to join our team at Transport Chalut 2000 Inc.SalaryThe estimated salary for this position is $60,000 - $80,000 per year, based on industry standards and location.Job DescriptionAs a Trucking Operations Specialist, you will be responsible for ensuring the safe and efficient transportation of...

  • Culinary Specialist

    4 weeks ago


    Bedford, Quebec, Canada SEOUL RESTAURANT Full time

    Seoul Restaurant is seeking a skilled Culinary Specialist to join our team. In this role, you will be responsible for planning and preparing menus, managing kitchen operations, and maintaining inventory.Job DescriptionAs a Culinary Specialist at Seoul Restaurant, your primary duties will include:Plan and prepare menus that showcase our culinary...


  • Bedford, Quebec, Canada ADVANCE TRAVEL Full time

    Job DescriptionAt Advance Travel, we are seeking a highly skilled Marketing and Communications Specialist to join our team. This is a permanent position that offers a competitive salary of $60,000 per year.About the RoleWe are looking for a talented individual with experience in developing marketing strategies and implementing communication programs. As a...

  • Movement Specialist

    4 weeks ago


    Bedford, Quebec, Canada Lifemark Full time

    Role Summary:Lifemark is seeking a highly skilled Movement Specialist to join our team in Mill Cove. As a key member of our physiotherapy clinic, you will work collaboratively with clients, employers, and healthcare professionals to provide expert movement assessments and develop personalized rehabilitation plans.About the Role:This permanent full-time...

  • Master Craftsman

    4 weeks ago


    Bedford, Quebec, Canada SATONYING MANAGEMENT LTD. Full time

    Job DescriptionWe are seeking a skilled Master Craftsman to join our team at Satonying Management Ltd. as a Construction Specialist.About the RoleThis is a permanent position requiring 30 hours of work per week. The ideal candidate will have a college or CEGEP education and at least one year of experience in the field.The successful candidate will be...


  • Bedford, Quebec, Canada Leonardo DRS Full time

    Job Title: Facilities Operations SpecialistAbout Leonardo DRS CanadaWe are a leading technology company that delivers innovative solutions to our customers. Our team is passionate about delivering high-quality products and services.Salary InformationThe estimated salary for this position is between $60,000 and $80,000 per year, depending on experience.Job...