Administrative Support Specialist

4 weeks ago


Bedford, Quebec, Canada DXB Logistics Inc. Full time

Job Title: Administrative Support Specialist

About the Role:

We are seeking an experienced Administrative Support Specialist to join our team at DXB Logistics Inc. The successful candidate will be responsible for providing administrative support to our logistics operations team.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the activities of the HR department to ensure they meet the organization's goals
  • Evaluate daily operations and identify areas for improvement
  • Open and distribute mail and other materials
  • Plan and organize daily operations, including scheduling appointments and managing contracts
  • Record and prepare minutes of meetings, seminars, and conferences
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts and maintain accurate records
  • Answer telephone calls and relay messages
  • Answer electronic enquiries and provide customer service
  • Compile data, statistics, and other information
  • Respond to employee questions and complaints
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry and maintain accurate records

Requirements:

  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience in a similar role
  • Ability to work independently and under pressure
  • Attention to detail and ability to multitask
  • Repetitive tasks and ability to work with minimal supervision

Work Conditions and Physical Capabilities:

  • Ability to work independently and under pressure
  • Attention to detail and ability to multitask
  • Repetitive tasks and ability to work with minimal supervision

Computer and Technology Knowledge:

  • MS Excel
  • MS PowerPoint
  • MS Word
  • MS Office

Work Language: English

Hours: 35 to 45 hours per week



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