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Administrative Support Specialist

1 month ago

Victoria, British Columbia, Canada Thales Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team in Victoria, Canada. As an Administrative Assistant, you will provide administrative support to the Operations Manager and local project team, ensuring the smooth day-to-day operation of the AJISS program.

About Thales

Thales is a global leader in aerospace, transportation, defense, security, and space solutions. Our company culture values diversity and inclusivity, and we are committed to providing accommodations in all parts of the interview process.

Key Responsibilities
  • Greet visitors, ensure they present valid photo identification, sign the Visitor's Log, distribute appropriate security badges, and announce to relevant individuals.
  • Distribute incoming mail, post outbound mail, and track courier deliveries.
  • Order office supplies through Hamster and submit Purchase Requisitions (PRs) in SAP for approvals.
  • Prepare and format reports, contract deliverables, and Statements of Work (SOW) using in-house templates and customer-provided templates.
  • Coordinate and track project deliverables and outstanding actions to ensure timely delivery.
Minimum Qualifications
  • Minimum 5 years of experience in a similar role.
  • Diploma in Office Administration or equivalent.
  • Strong organizational skills and ability to balance multiple priorities.
  • Advanced proficiency with Microsoft Word and knowledge of Excel and PowerPoint.
Benefits
  • Comprehensive benefits package, including extended health, dental, HSA, life, AD&D, short-term disability, cancer care program, travel insurance, employee assistance plan, and well-being program.
  • Retirement savings plans (RRSP, DCPP, TFSA) with company contribution and match to DCPP.
  • Company-paid holidays, vacation days, and paid sick leave.
  • Employee discounts on home, auto, and gym membership.
Compensation

The anticipated Total Target Compensation (TTC) for this role is $48,313.96 - $75,490.31 per year, inclusive of annual salary and bonus eligibility.