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Administrative Coordinator

2 months ago

Oshawa, Ontario, Canada TAMMY LEE HANLON DESJARDINS Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TAMMY LEE HANLON DESJARDINS. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events, ensuring all details are taken care of.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate and detailed records.
  • Scheduling: Schedule and confirm appointments, ensuring timely and efficient use of our team's time.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information, maintaining accurate and up-to-date records.
  • Office Administration: Order office supplies, maintain inventory, and ensure the office is well-stocked and organized.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Customer Service: Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.
  • Database Management: Maintain and manage digital databases, ensuring accurate and up-to-date information.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months of experience in an administrative role.
  • Language: English.
  • Work Term: Permanent.
  • Hours: 30 hours per week.