Business Billing Coordinator

1 week ago


Vancouver, British Columbia, Canada Osler Full time

Osler, Hoskin & Harcourt LLP is a leading business law firm in Canada. We offer a dynamic and exciting work environment that fosters mentoring and the exchange of ideas.



The Billing Specialist plays a crucial role in client billing and collection, ensuring accurate and timely invoicing. This detail-oriented position requires tenacity, time management, and interpersonal skills to balance daily tasks.



Responsibilities:


  • Prioritize and execute tasks to improve realizations by billing work-in-process inventory regularly.
  • Coordinate with Legal Assistants, Partners, and other Billing department members to ensure seamless execution of tasks.
  • Manage client relationships to expedite payments by reviewing engagement letters, outside counsel billing guidelines, and billing arrangements.
  • Maintain detailed records of client communications and resolve inquiries through to resolution.
  • Assist Partners with document preparation and process pre-bills, handle monthly billings, and draft client invoices for distribution.
  • Oversee month-end billing and collections, deal with billing disputes, and act as the first point of contact.
  • Follow up with Manager, Billing Accounts, Partners, and clients regarding overdue accounts and WIP using various reports and systems.


Requirements:


  • A university degree in a business discipline, including accounting and finance courses, with a minimum of 3 years of billing or accounts receivable experience.
  • Solution-oriented and able to work under pressure.
  • Professional mannerisms for communicating with legal professionals and clients.
  • High proficiency in computer software programs, spreadsheet programs, and database systems.
  • Experience with Aderant software is an asset.
  • Excellent communication skills, focused listening, and negotiation skills.
  • Attention to detail, organization, and time management skills, along with the ability to balance daily work.
  • A positive attitude, patience, resilience, and sense of humor.
  • A compliance and procedural mindset is required.


Compensation:

The estimated annual salary range for this position is $58,000 - $70,000, depending on job-related knowledge, skills, experience, internal equity, and market conditions.



About Us:

We are committed to fostering a diverse and inclusive work environment. Osler offers a hybrid work arrangement, which includes a requirement to work partially in the office (3 days). We welcome applications from people with disabilities and those with diverse backgrounds, identities, and cultures.



What We Offer:

Osler is committed to the well-being of our employees. We offer a comprehensive benefits package, including health insurance, retirement plans, and paid time off.



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