Administrative Coordinator, Business Operations Specialist
2 weeks ago
We are seeking an experienced Administrative Coordinator to provide critical support to our Self-Employment Program team in Vancouver, BC. This is a full-time term position offering a competitive salary of $48,000-$52,000 per year, including benefits.
About the RoleThe Administrative Coordinator plays a vital role in the financial administration of the program, coordinating workshops, tracking client participation, and managing billing and invoicing. You will be responsible for providing administrative support for program promotion, participant intake and registration, and processing sensitive information. Additionally, you will assist with data collection and tracking, scheduling coordination for virtual and in-person workshops, and communicating with program participants regarding workshop schedules and changes.
You will work closely with the program manager and business advisors to ensure seamless delivery of the Self-Employment Program. If you have experience providing administrative support in an office environment, possess strong communication and writing skills, and can adapt to a high-demand environment, we encourage you to apply.
Key Responsibilities- Provide administrative support to the Self-Employment Program team, including coordination of workshops, tracking client participation, and managing billing and invoicing
- Process invoices, financial claims, and cheque requests, and support the team with compiling data for financial reports and statistics
- Create and adapt orientation documents and support materials; update forms and templates; review and receive SE applications; prepare review committee documents; collect monthly reports
- Communicate with program participants regarding workshops, schedules, program changes, and respond to any program participant inquiries
- Assist team members with general administrative duties such as photocopying, faxing, scanning, data storage, or creating documents or materials
- Certificate or Diploma in a related discipline
- A minimum of 3 years' experience providing administrative support in an office environment
- Proficient in Microsoft Office, including Word, Excel, Outlook, and OneDrive
- Strong communication and writing skills
- Ability to be flexible, adaptable, and multi-task in a high-demand environment
- Effective prioritizing and problem-solving skills
YMCA of Greater Vancouver is a charity dedicated to strengthening the foundations of community by nurturing the potential of children, teens, and young adults, promoting healthy lifestyles, fostering a sense of social responsibility, and delivering lasting personal and social change. We offer a range of programs and services in health, fitness, aquatics, child care, camping, employment, and community services to over 150,000 participants annually. Our values guide our decision-making and behavior: Do the right thing, Put people first, Keep our promises, and Lead by example.
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