Billing Coordinator
2 weeks ago
Job Summary
We are seeking a highly skilled Billing Coordinator to join our team at McMillan. As a key member of our financial operations team, you will be responsible for managing the billing process from beginning to end, working closely with lawyers to ensure timely and accurate invoicing.
Key Responsibilities
- Manage the billing process, including reviewing and ensuring completeness of NBI forms, setting up discounts or exception rates, and transferring dockets or costs amongst matters.
- Work directly with lawyers to address queries on billing issues, process, and templates, and to review and edit narrative reports.
- Communicate with other lawyers to resolve missing time and ensure WIP is being billed on a timely basis.
- Apply BOA, trust, and unallocated funds, and calculate and add currency equivalence to invoices.
- Review disbursements and related tax applications, and process WIP write-offs and write-ups.
- Adjust bill rates, hours, and amounts, and apply discounts as required.
- Review and finalize bills, and distribute them to clients by mail or email.
- Coordinate the uploading of accruals and invoices to third-party portals, and participate in testing for system upgrades and enhancements.
Requirements
- Experience in billing and e-billing in a law firm or professional services firm.
- Strong analytical, critical thinking, and problem-solving skills, with a keen attention to detail.
- Ability to multi-task and prioritize workloads on tight deadlines, with excellent communication and interpersonal skills.
- Proficiency with accounting and billing software programs, including 3E, e-Billing Hub, or Elite Enterprise.
About McMillan
At McMillan, we value diversity, inclusion, and respect, and are committed to creating a positive and collegial work environment that fosters mentoring, enthusiasm, and professional excellence. We offer a competitive compensation and benefits package, as well as opportunities for growth and development.
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