Administrative Officer

1 week ago

Nanaimo, British Columbia, Canada SHIPCART DISTRIBUTION SERVICES Full time
Job Summary

SHIPCART DISTRIBUTION SERVICES is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to the operations team, including preparing and editing documents, reports, and presentations.
  • Office Management: Manage the day-to-day operations of the office, including coordinating travel arrangements, booking meetings, and maintaining office supplies.
  • Communication: Serve as a liaison between the operations team and other departments, ensuring effective communication and collaboration.
  • Record Management: Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Office Services: Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Financial Management: Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Reporting: Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Supervision: Oversee and coordinate office administrative procedures, supervising a team of 3-4 people.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English.
  • Work Hours: 40 hours per week.

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