Administrative Assistant

3 weeks ago

Belleville, Ontario, Canada Lise Allin Insurance and Estate Planning Services Full time

We are seeking an Administrative Assistant to join our team at Lise Allin Insurance and Estate Planning Services. The successful candidate will be responsible for coordinating the flow of information within the team, evaluating daily operations, and performing various administrative tasks.

Key Responsibilities
  • Coordinate the flow of information within the team
  • Evaluate daily operations
  • Open and distribute mail and other materials
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Plan, organize, direct, control and evaluate daily operations
Requirements
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Access
Work Environment

The successful candidate will work in a fast-paced environment with minimal supervision. They will be required to work independently and as part of a team to achieve goals and objectives.

Personal Qualities
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

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