Finance and Operations Coordinator

5 days ago

Toronto, Ontario, Canada Community Agency Full time

Job Summary

Community Agency is seeking a highly skilled Finance and Operations Coordinator to join our team. As a key member of our finance department, you will be responsible for providing support to our experiential marketing division and ensuring the smooth operation of our financial systems.

Key Responsibilities

  • Maintain accurate and up-to-date accounts payable and receivable records
  • Manage cash flow forecasts and job-based financial accounting systems
  • Assist with program reconciliations and cost/budget management
  • Report to the Finance Controller on finance matters

Account Receivables

  • Update client PO database and status
  • Submit invoices and schedule client communications for open invoices
  • Manage client management systems (Tungsten, Taulia & Ariba)

Job Opening Process

  • Manage the project management system
  • Configure, invoice scheduling, and ensure all data is updated on a regular basis

Month-end Reconciliation

  • Process month-end credit card reconciliations
  • Ensure all supplier invoices are approved/processed in a timely manner

Accounts Payables

  • Review Purchase Orders
  • Process AP using an AP automation tool
  • Assist the Finance controller with the weekly vendor cheque run

Systems and Tools

  • Support the administration of other agency tools (expense app, travel booking system)

Requirements

  • Post-secondary degree in a relevant field (Accounting/Finance/Business administration)
  • Experience with accounting software an asset (job-based accounting)
  • Good understanding of federal and provincial taxes
  • Proficiency with MSFT Office products, including Excel
  • Well-organized, detail-oriented, and able to manage workflow in an efficient and effective manner
  • Strong communication skills – verbal and written
  • Reliable and willing to put in time when required to meet month-end & year-end deadlines

About Community Agency

We are a creative lifestyle communication agency that caters to a diverse and discerning group of clients. Our number one goal is to deliver exceptional quality work that is both innovative and effective. We believe that through hard work, determination, imagination, and shameless audacity, any dream can be realized and anything is possible.

Why Work at Community Agency?

  • Great company culture - creative, collaborative, and casual
  • We work hard and we play hard
  • Weekly perks available to all employees
  • We only hire the best - you'll be working with, and learning from, top talent

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