Finance Operations Coordinator

3 weeks ago

Toronto, Ontario, Canada TORONTO HYDRO Full time

The Finance Operations Coordinator (Contract) plays a crucial role in delivering exceptional administrative assistance to various leaders within the Controllership and Internal Audit and Compliance department. This position is pivotal in aiding leaders to effectively execute Finance processes. The Coordinator is expected to foster strong relationships with leaders and professionals across the organization, influencing Finance team members to enhance operational efficiency and effectiveness.

KEY RESPONSIBILITIES:

  • Offers comprehensive support to leaders for managing calendars and preparing for meetings and presentations. Engages with process stakeholders to ensure that milestones are achieved and deliverables are completed punctually and with the necessary quality.
  • Acts as the primary Finance representative and first point of contact for internal and external inquiries, information, and requests. Independently filters and addresses general inquiries and requests for information on behalf of the leader. Delivers presentations and collaborates with other Finance leaders and professionals on processes and administrative initiatives.
  • Manages filing, scanning, record-keeping, and other related activities as required. Undertakes ad-hoc tasks essential for the effective and efficient administration of the Finance Team.
  • Compiles agendas, action logs, and relevant documents to keep Management Systems updated. Maintains close working relationships with team members to proactively ensure departmental processes are effective.
  • Promotes advancements in departmental processes and system enhancements to improve efficiency and effectiveness.

REQUIREMENTS:

  • A Bachelor's degree in Business Administration, Commerce, Economics, Finance, or a related field from an accredited institution.
  • A minimum of one (1) year of experience in office administration within a medium to large organization with established processes.
  • Familiarity with large ERP financial systems (SAP preferred).
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.).
  • Strong understanding of workflows and the ability to learn and adapt to new software/applications (such as document management systems and collaboration tools).
  • Adaptable and flexible, capable of thriving in a fast-paced environment, and resourceful in influencing personnel to achieve organizational objectives.
  • Excellent interpersonal skills, demonstrating professionalism, sound decision-making, and high-quality customer service.
  • Proven accountability and self-motivation, creativity, resourcefulness, and the ability to solve problems independently.
  • Strong organizational and analytical skills.
  • Detail-oriented, ensuring work is completed with minimal errors.
  • Strong communication skills, both written and verbal.
  • Demonstrated ability to make decisions and exercise sound judgment; discretion and initiative when handling confidential information and/or responding to inquiries.
  • Ability to multitask and shift quickly between tasks based on changing priorities.
  • Highly personable, bringing positive energy to work assignments.

Toronto Hydro has implemented a Hybrid Work Arrangement. This position allows for remote work up to three days per week, depending on business needs. Employees will be required to come onsite on days when they or their leader determine that activities are better conducted in person. Candidates are expected to reside in Ontario and within a reasonable commuting distance of the office.

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