Administrative Coordinator

1 month ago


Laval, Quebec, Canada Laura-Jo Inc Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Laura-Jo Inc. As an Administrative Assistant, you will provide administrative support to our team members, ensuring the smooth operation of our office.

Key Responsibilities:
  • Coordinate the flow of information within the team, ensuring timely and accurate communication.
  • Supervise other workers, providing guidance and support as needed.
  • Schedule and confirm appointments, meetings, and events.
  • Answer telephone calls, relay messages, and respond to electronic enquiries.
  • Compile data, statistics, and other information to support business decisions.
  • Respond to employee questions and complaints, providing prompt and professional assistance.
  • Order office supplies, maintain inventory, and ensure a well-stocked office environment.
  • Greet visitors, direct them to contacts or service areas, and provide exceptional customer service.
  • Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
  • Perform data entry, maintaining accurate and up-to-date records.
  • Work with the marketing department to understand and communicate marketing messages to the field.
  • Maintain and manage digital databases, ensuring data integrity and security.
  • Perform basic bookkeeping tasks, including reconciliations and financial reporting.
  • Consult with clients after sale to provide ongoing support and ensure customer satisfaction.
  • Supervise office and volunteer staff, providing guidance and support as needed.
Requirements:
  • 2 years to less than 3 years of experience in an administrative role.
  • Excellent oral and written communication skills, with the ability to multitask and prioritize tasks.
  • Ability to work in a fast-paced environment, with a high level of flexibility and adaptability.
  • Strong organizational and time management skills, with the ability to meet deadlines and deliver results.
  • Proficiency in MS Excel, MS Outlook, MS Word, SharePoint, QuickBooks, and Google Drive.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
What We Offer:
  • A competitive salary and benefits package.
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A collaborative and team-oriented culture.


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