Executive Administrative Assistant

2 weeks ago


Richmond Hill, Ontario, Canada PeopleToGo Full time

Job Title: Executive Administrative Assistant
Location: Richmond Hill, ON
Type: 12 month contract
Salary equivalent: $45K
Hours: Mon to Fri; 8am to 5pm

Overview:

Our client is seeking an Executive Administrative Assistant to work with the President of a large Information Technology group. The successful candidate will have a minimum of 3, preferably 5 years of executive administrative experience working with senior management and be used to working with highly confidential information with integrity, tact and diplomacy.

Key Responsibilities:

  • Monitor the President's calendar regularly, update as required and provide as much information as possible in each entry.
  • Take minutes of meetings and distribute to all members of the group.
  • Prepare expense reports and process.
  • Reconcile receipts with invoices against credit card purchases.
  • Update the organization chart for changes, additions, and deletions.
  • Organize and prepare awards, including Service awards and Team Awards.
  • Maintain a library database, update it regularly, and send reminder emails for overdue books.
  • Manage offsite meetings, including preparing agendas, booking travel, and arranging ground transportation.

Requirements:

  • Education: Relevant education.
  • Minimum of 3, preferably 5 years of recent and related administrative assistant experience working with upper management.
  • Professional, well-organized, outgoing, pleasant, and personable with excellent presentation skills.
  • Strong communication skills; articulate with a high level of integrity.
  • Strong keyboarding and documentation skills along with proficiency in the use of MS Office suite.

Why this role is important:

This role is crucial in supporting the President of the Information Technology group. The successful candidate will have the opportunity to work with highly confidential information and demonstrate their skills in executive administrative support. If you are a detail-oriented and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

  • Richmond Hill, Ontario, Canada PeopleToGo Full time

    {"Role": "Executive Administrative Assistant", "Responsibilities": ["Calendaring: Monitor President's calendar, update as required, and provide information in each entry", "Expense Reporting: Prepare receipts for expense reports and process", "Org Chart Updates: Update organization chart for changes, additions, and deletions", "Awards: Service award...


  • Richmond Hill, Ontario, Canada PeopleToGo Full time

    {"Role": "Executive Administrative Assistant", "Responsibilities": ["Calendaring: Monitor President's calendar, update as required, and provide information in each entry", "Expense Reporting: Prepare receipts for expense reports and process", "Org Chart Updates: Update organization chart for changes, additions, and deletions", "Awards: Service award...


  • Richmond Hill, Ontario, Canada PeopleToGo Full time

    {"Role": "Executive Administrative Assistant", "Responsibilities": ["Calendaring: Monitor President's calendar, update as required, and provide information in each entry", "Expense Reporting: Prepare receipts for expense reports and process", "Org Chart Updates: Update organization chart for changes, additions, and deletions", "Awards: Service award...


  • Richmond Hill, Ontario, Canada PeopleToGo Full time

    {"Role": "Executive Administrative Assistant", "Responsibilities": ["Calendaring: Monitor President's calendar, update as required, and provide information in each entry", "Expense Reporting: Prepare receipts for expense reports and process", "Org Chart Updates: Update organization chart for changes, additions, and deletions", "Awards: Service award...


  • Richmond Hill, Ontario, Canada PeopleToGo Full time

    {"Role": "Executive Administrative Assistant", "Responsibilities": ["Calendaring: Monitor President's calendar, update as required, and provide information in each entry", "Expense Reporting: Prepare receipts for expense reports and process", "Org Chart Updates: Update organization chart for changes, additions, and deletions", "Awards: Service award...


  • Richmond Hill, Ontario, Canada PeopleToGo Full time

    {"Role": "Executive Administrative Assistant", "Responsibilities": ["Calendaring: Monitor President's calendar, update as required, and provide information in each entry", "Expense Reporting: Prepare receipts for expense reports and process", "Org Chart Updates: Update organization chart for changes, additions, and deletions", "Awards: Service award...


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