Executive Office Coordinator

1 month ago

Richmond Hill, Ontario, Canada CB Canada Full time
Job Title: Executive Office Assistant

We are seeking a highly organized and detail-oriented Executive Office Assistant to join our team at CB Canada. As an Executive Office Assistant, you will provide administrative support to our Human Resources Business Partner and assist with office operations, human resources administration, and other related tasks.

Key Responsibilities:
  • Maintain all employee files and data
  • Assist with the onboarding of newly hired employees, ensuring to compile all required documents for their employee files
  • Take on recruiting initiatives by posting job ads, screening, and interviewing prospective candidates
  • Diligently send out reference letters as required
  • Assist the payroll team by confirming and tracking work hours in ADP
  • Assist the HRBP with policy reviews and compliance
  • Set up employees with office equipment and office access
  • Office supply management - tracking inventory, ordering supplies, tracking expenses
  • Stocking kitchen with kitchen-ware, coffee, etc.
  • Assisting with event coordination, such as ordering catering for events
  • Managing both incoming and outgoing mail
  • Receptionist duties such as answering calls and booking/confirming meetings
  • Making travel arrangements and tracking all acquired expenses
  • Completing office errands as needed
Requirements:
  • University Degree or College Diploma required
  • 3 years of Administrative experience in a related field
  • Strong calendar management skills and attention to detail
  • Intermediate proficiency with Microsoft Word, Excel, and Outlook
  • Previous experience arranging travel and reporting on expenses
  • Excellent written/verbal communication and organizational skills
  • Prior experience HR Administrative functions an asset
  • High-energy, motivated, and eager to grow professionally

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. https://www.roberthalf.ca/en/mobile Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

2022 Robert Half. Québec permit number AP-2000503. By clicking "Apply Now," you're agreeing to https://www.roberthalf.ca/en/terms-of-use Robert Half's Terms of Use.

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