Executive Administrative Assistant
4 weeks ago
Job Title: Executive Administrative Assistant
Location: Richmond Hill, ON
Type: 12 month contract
Salary equivalent: $45K
Hours: Mon to Fri; 8am to 5pm
Overview:
Our client is seeking an Executive Administrative Assistant to work with the President of a large Information Technology group. The successful candidate will have a minimum of 3, preferably 5 years of executive administrative experience working with senior management and be used to working with highly confidential information with integrity, tact and diplomacy.
Key Responsibilities:
- Monitor the President's calendar regularly, update as required and provide as much information as possible in each entry.
- Take minutes of meetings and distribute to all members of the group.
- Complete expense reports and process.
- Prepare travel itineraries for the President and keep copies of receipts for expensing.
- Reconcile receipts with invoices against credit card purchases.
Additional Responsibilities:
- Update the organization chart for changes, additions, and deletions.
- Organize and prepare awards, including Service awards and Team Awards.
- Maintain a library database, update it regularly, and send reminder emails for overdue books.
- Manage Yellow Pages advertising.
Requirements:
- Education: Relevant education.
- Minimum of 3, preferably 5 years of recent and related administrative assistant experience working with upper management.
- Professional, well-organized, outgoing, pleasant, and personable with excellent presentation skills.
- Strong communication skills; articulate with a high level of integrity.
- Pleasant with strong presentation skills along with good business acumen.
- Strong keyboarding and documentation skills along with proficiency in the use of MS Office suite.
Why PeopleToGo:
At PeopleToGo, we value our employees and strive to provide a supportive and inclusive work environment. We are committed to helping our clients find the best talent for their organizations and look forward to working with you to find the perfect fit for this role.
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