Administrative Coordinator
1 week ago
The Administrative Assistant plays a vital role in supporting the Director of Medical Administration and Academic Affairs, Department Chiefs, and Physician Leaders at Southlake Regional Health Centre. This position requires a highly organized and detail-oriented individual who can provide administrative and organizational support to ensure the smooth operation of the office.
Key Responsibilities- Provide administrative support to the Director, Department Chiefs, and Physician Leaders, including managing schedules, coordinating meetings, and preparing high-quality minutes.
- Assess and anticipate the needs of the Director and other leaders, making independent decisions based on knowledge of current situations.
- Prepare agendas, manage communications and materials, and follow up on outstanding action items.
- Coordinate activities with external offices involved in the physicians' practice.
- Manage and maintain the Director's and Physician Leaders' administrative schedules.
- Assist with Physician Leadership Orientation and the development of Academic Affairs.
- Support the organization, activity, and educational development of the medical staff.
- Maintain electronic physician databases.
- Assist with the annual reappointment process.
- Participate in special projects as required.
- Successful completion of a Medical Administration diploma or related discipline from a recognized Community College.
- 3-5 years of recent secretarial or assistant experience at a senior level or equivalent combination of education and experience.
- Demonstrated proficiency with MS Office, Excel, Word, PowerPoint, Outlook, Adobe, and database applications.
- Proficient minute-taking skills with the ability to prepare high-quality concise minutes.
- Excellent communication (oral, written, and telephone) and interpersonal skills with a well-developed customer service focus.
- Proven effective organizational abilities, using self-direction and sound judgment to prioritize workload and coordinate multiple and competing demands and deadlines.
- Proven ability to handle sensitive and confidential issues and information in a professional manner.
- Polished, professional interpersonal skills with the ability to work effectively in a team environment and with a variety of internal and external stakeholders.
- Demonstrated individual leadership skills.
- Proven attendance record as per the Attendance Support Policy #HA30 and Procedure #HA35.
- Recent hospital administrative experience is preferred.
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