Executive Support Professional

4 weeks ago

Toronto, Ontario, Canada GOODWILL STAFFING INC. Full time
About the Role

We are seeking an experienced Executive Support Professional to join our team at Goodwill Staffing Inc. As an Administrative Assistant, you will provide high-level administrative support to senior executives and ensure the smooth operation of daily activities.

Responsibilities
  • Arrange and coordinate seminars, conferences, and other events to facilitate business growth and development.
  • Manage and control budget and expenditures to optimize financial performance.
  • Develop and implement policies and procedures to streamline operations and improve efficiency.
  • Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Plan and develop recruitment strategies to attract top talent and fill critical positions.
  • Schedule and confirm appointments with stakeholders, ensuring timely and effective communication.
  • Answer telephone calls and relay messages to maintain excellent customer service standards.
  • Oversee the analysis of employee data and information to inform business decisions.
  • Provide exceptional customer service by responding to electronic inquiries and resolving issues promptly.
  • Order office supplies and maintain inventory levels to ensure a well-stocked workspace.
  • Negotiate collective agreements on behalf of employers or workers to secure favorable outcomes.
  • Organize staff consultation and grievance procedures to foster a positive work environment.
  • Oversee payroll administration to ensure accuracy and compliance.
  • Greet clients and direct them to relevant contacts or service areas to provide seamless support.
  • Set up and maintain manual and computerized information filing systems to ensure easy access to important documents.
  • Type and proofread correspondence, forms, and other documents to maintain high-quality output.
  • Perform data entry tasks to update records and ensure data integrity.
  • Deliver exceptional customer service to internal and external stakeholders.
  • Maintain and manage digital databases to track progress and identify areas for improvement.
  • Assign, coordinate, and review projects and programs to ensure successful completion.
  • Plan, organize, direct, control, and evaluate daily operations to optimize productivity and efficiency.
Requirements
  • A minimum of 1 year of experience as an Administrative Assistant or in a similar role.
  • Secondary (high) school graduation certificate is required; post-secondary education is an asset.
Benefits
  • Competitive salary: $55,000 - $65,000 per annum.
  • Ongoing training and professional development opportunities.
  • Collaborative and dynamic work environment.
  • Opportunities for career advancement and growth.
Estimated Salary Range: $55,000 - $65,000

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