Administrative Assistant

7 days ago

Guelph, Ontario, Canada Geosyntec Consultants International Inc. Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Geosyntec Consultants International Inc. as an Office Coordinator. This is a permanent position that requires a high level of organizational skills, attention to detail, and excellent communication skills.

Key Responsibilities
  • Coordinate and Manage Office Operations
    • Oversee the daily activities of the office, ensuring a smooth and efficient workflow.
    • Manage and maintain office supplies, equipment, and inventory.
  • Provide Administrative Support
    • Assist senior management with administrative tasks, such as preparing reports, presentations, and correspondence.
    • Coordinate travel arrangements, itineraries, and reservations.
  • Manage Records and Filing Systems
    • Set up and maintain manual and computerized information filing systems.
    • Ensure accurate and up-to-date records and files are maintained.
  • Communicate Effectively
    • Answer telephone calls, relay messages, and respond to electronic inquiries.
    • Provide excellent customer service to internal and external clients.
  • Perform Data Entry and Analysis
    • Enter data into computer systems, ensuring accuracy and attention to detail.
    • Analyze data to identify trends and provide insights to senior management.
  • Manage Contracts and Financials
    • Assist with the preparation and management of contracts, agreements, and financial documents.
    • Ensure accurate and timely payment of invoices and expenses.
  • Maintain Confidentiality and Discretion
    • Ensure the confidentiality and discretion of sensitive information.
    • Adhere to company policies and procedures regarding confidentiality and data protection.
Requirements
  • Education
    • College/CEGEP diploma or equivalent.
  • Experience
    • 2 years to less than 3 years of experience in an administrative role.
  • Skills
    • Excellent written and verbal communication skills.
    • Strong organizational and time management skills.
    • Ability to work independently and as part of a team.
    • Proficient in MS Office, including Excel, Word, and Outlook.
What We Offer
  • Competitive Salary and Benefits
    • Group insurance benefits.
    • Life insurance.
    • Registered Retirement Savings Plan (RRSP).
  • Opportunities for Growth and Development
    • Professional development opportunities.
    • Training and mentorship programs.
  • Recognition and Rewards
    • Recognition and rewards for outstanding performance.
    • Opportunities for advancement within the company.

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