Office Coordinator Professional

4 weeks ago


Ottawa, Ontario, Canada Family Dental Care Full time
Job Title: Office Coordinator Professional

Job Summary:

We are seeking an experienced Office Coordinator Professional to join our team at Family Dental Care. As an Office Coordinator, you will play a crucial role in ensuring the smooth operation of our dental practice. Your responsibilities will include implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.

Key Responsibilities:

- Implement new administrative procedures and review existing ones to ensure they are effective and efficient
- Delegate tasks to office support staff and oversee their work
- Establish work priorities and ensure procedures are followed and deadlines are met
- Administer policies and procedures related to the release of records
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry and train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations and monitor and evaluate
- Oversee payroll administration and plan and control budget and expenditures

Requirements:

- 1 to less than 7 months of experience in an administrative role
- Bachelor's degree
- 3-4 people supervised

What We Offer:

- A dynamic and supportive work environment
- Opportunities for professional growth and development
- Competitive salary and benefits package

How to Apply:

If you are a motivated and organized individual with a passion for administration, please submit your application, including your resume and cover letter, to [insert contact information].

Language: English

Language Code: en

Work Setting: Private sector, Dental practice

Hours of Work: 35 to 40 hours per week

Education: Bachelor's degree

Experience: 1 to less than 7 months

Support for persons with disabilities: Provides physical accessibility accommodations, provides visual accessibility accommodations, provides auditory accessibility accommodations, offers mentorship, coaching and/or networking opportunities for persons with disabilities, provides awareness training to employees to create a welcoming work environment for persons with disabilities, applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees: Assists with immediate settlement needs of newcomers and/or refugees, supports social and labour market integration of newcomers and/or refugees, recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster, offers mentorship programs that pair newcomers and/or refugees with experienced employees, provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees, does not require Canadian work experience

Support for youths: Offers on-the-job training tailored to youth, offers mentorship, coaching and/or networking opportunities for youth, provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans: Offers mentorship, coaching and/or networking opportunities for Veterans, provides awareness training to employees to create a welcoming work environment for Veterans, recruits Veterans and other candidates with military experience through targeted hiring initiatives, assists with immediate transition needs of Veterans, supports Veterans in translating their military skills and experience into the language of the civilian job market, offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace

Support for Indigenous people: Offers mentorship, coaching and/or networking opportunities for Indigenous workers, facilitates access to Elders who can offer support and guidance to Indigenous workers

Support for mature workers: Applies hiring policies that discourage age discrimination, provides staff with awareness training to create a welcoming work environment for mature workers, offers mentorship, coaching and/or networking opportunities for mature workers, offers phased retirement options that allow mature workers to gradually reduce their workload, provides workspace accommodations to meet the physical needs of mature workers

Supports for visible minorities: Applies hiring policies that discourage discrimination against members of visible minorities, provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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