Administrative Support Specialist

6 days ago

Ottawa, Ontario, Canada Welch LLP Full time
About the Opportunity

We are currently looking for an Administrative Services Specialist to join our Ottawa office admin team at Welch LLP.

Duties and Responsibilities
  • Provide direct support to teams including but not limited to: Outlook calendar; responding to calls and queries, as well as coordinating meetings and appointments using Outlook.
  • Typing, editing, proofreading and finalizing correspondence and documents in a timely manner.
  • Maintain confidential records, files and materials while updating and maintaining various corporate databases.
  • Prepare invoices and client billings for team members, taking on special projects as assigned by the Director of Operations.
  • Provide relief to reception on a rotational basis with other administrative assistants, typing, editing and proofreading documents (ie. engagement letters).
  • Collate and save tax returns, coordinating audit bank confirmations, administration for the T1 unit including scanning documents, communications, coordinating logistics etc.
Required Skills and Qualifications
  • Completion of Post-secondary Diploma in Business Administration or a related field.
  • Minimum of 2 years of previous experience in administrative support.
  • Strong organizational skills and the ability to prioritize tasks, great interpersonal skills and able to handle high demand situations during peak periods.
  • Strong computer skills in MS Office (Word, Excel, Outlook, PowerPoint) and able to work independently.
  • Excellent oral and written communication skills in English, oral and written communication skills in French would be an asset.
Estimated Salary Range

$55,000 - $65,000 per year, based on location and industry standards.

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