Office Coordinator

2 days ago

Acton Vale, Quebec, Canada Web Freight Inc Full time

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Web Freight Inc. The successful candidate will be responsible for coordinating seminars, conferences, and other events. They will also supervise other workers, train them, and record minutes of meetings.

Key Responsibilities:
  1. Arrange and coordinate seminars, conferences, and other events.
  2. Supervise other workers and provide guidance and support as needed.
  3. Train other workers and ensure they have the necessary skills and knowledge to perform their duties.
  4. Record minutes of meetings, seminars, and conferences.
  5. Establish and maintain office procedures and routines.
  6. Schedule and confirm appointments.
  7. Answer telephone calls, relay messages, and respond to electronic enquiries.
  8. Compile data, statistics, and other information as required.
  9. Order office supplies and maintain inventory levels.
  10. Arrange travel, itineraries, and make reservations as needed.
  11. Provide excellent customer service and greet visitors, directing them to the relevant contacts or service areas.
  12. Set up and maintain manual and computerized information filing systems.
  13. Type and proofread correspondence, forms, and other documents.

This is a permanent position with 35 hours of work per week. The successful candidate will have the opportunity to work in a fast-paced environment, working under pressure to meet tight deadlines. They will be required to work accurately and efficiently, with attention to detail and a focus on delivering high-quality results.

Requirements:
  1. Education: College/CEGEP
  2. Experience: 1 to less than 7 months

This is an excellent opportunity for someone who is looking to develop their skills and experience in an administrative role. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this position.

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