Office Operations Coordinator

4 weeks ago


Acton Vale, Quebec, Canada Web Freight Inc Full time

Job Summary: We are seeking an experienced Office Administrator to join our team at Web Freight Inc. As an Office Administrator, you will be responsible for providing administrative support to our office operations. This includes reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities and ensuring procedures are followed and deadlines are met.

Key Responsibilities:

  • Review and evaluate new administrative procedures to ensure they align with company policies and procedures.
  • Delegate work to office support staff to ensure efficient completion of tasks.
  • Establish work priorities and ensure procedures are followed and deadlines are met.
  • Carry out administrative activities of the establishment, including administering policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Assemble data and prepare periodic and special reports, manuals and correspondence.
  • Oversee and co-ordinate office administrative procedures.

Requirements:

  • 5-10 years of experience in an administrative role.
  • Excellent communication and interpersonal skills.
  • Ability to work in a fast-paced environment and meet tight deadlines.
  • Attention to detail and ability to maintain confidentiality.
  • Flexibility and ability to adapt to changing priorities.

Working Conditions:

  • Fast-paced environment.
  • Work under pressure.
  • Tight deadlines.
  • Attention to detail.
  • Large workload.

Personal Suitability:

  • Efficient interpersonal skills.
  • Flexibility.
  • Organized.
  • Reliability.

Financial Benefits:

  • Group insurance benefits.
  • Work Term: Permanent.
  • Work Language: English.
  • Hours: 35 hours per week.

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