Bilingual Legal Assistant
6 days ago
About Bennett Jones
Bennett Jones is a leading business law firm in Canada, recognized for its expertise in complex transactions and litigation matters. With a strong presence in major cities across the country, the firm provides top-notch legal services to businesses and investors.
The Role
We are seeking an experienced bilingual legal assistant to join our litigation team in Montreal. The successful candidate will provide administrative support to our lawyers, ensuring the smooth operation of our litigation practice.
Key Responsibilities
- Prepare and organize litigation documents, including affidavits, notices, motion records, and factums.
- Coordinate with court officials and external parties regarding service and filing of court documents.
- Draft and finalize correspondence and other documents, ensuring accuracy and attention to detail.
- Act as a liaison between lawyers and internal/external stakeholders, providing updates on case progress.
- Manage physical and digital files, ensuring organization and accessibility.
- Develop and maintain a document filing system on iManage.
- Master the billing process, providing administrative support for time entries, billing, and expense processing.
- Prepare requests for cheques and deposits/withdrawals from trust accounts.
- Track deadlines and matter timelines.
- Receive, filter, and respond to emails and other communications.
Requirements
- High level of writing, understanding, and oral communication in English and French.
- 5-7 years of experience as a legal assistant in complex litigation, preferably in a large national law firm.
- Technical diploma or college diploma in office administration or equivalent.
- Proficiency in MS Office, Adobe Pro, digital dictation, and other technologies specific to the legal field.
- Experience with Aderant or other billing technology and excellent understanding of the billing cycle.
- High attention to detail and ability to perform multiple tasks quickly and accurately.
- Excellent organizational skills, personal motivation, and ability to manage multiple tasks under pressure.
- Demonstrate professionalism, confidentiality, and discretion, as well as customer service orientation, adaptability, and responsibility.
- Ability to work as a team and in a constantly evolving environment.
- Demonstrate discernment, ingenuity, and autonomy in solving administrative problems.
- Willingness to work overtime on occasion.
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