Bilingual Legal Assistant

7 days ago

Montreal, Quebec, Canada Mc Carthy Tetrault Full time

Job Summary

We are seeking a highly skilled and detail-oriented Bilingual Legal Assistant to join our team at McCarthy Tétrault. As a key member of our litigation support team, you will be responsible for providing administrative support to our lawyers and ensuring the smooth operation of our legal practice.

Key Responsibilities

  • Preparing, editing, formatting, printing, scanning, and revising correspondence, memoranda, litigation documents, reports, forms, labels, and other printed materials in accordance with the requirements set by the practice group.
  • Coordinating and dispersing tasks to be performed by various resource groups, such as document specialists, administrative clerks, and billing assistants, while ensuring tasks are completed in a timely manner.
  • Proofreading documents and checking for appropriate formatting, spelling, grammar, and clarity.
  • Assisting lawyers in the preparation and coordination of hearings and trials, recording and monitoring court appearance dates, pleadings, and filing requirements.
  • Preparing basic court pleadings or other courtroom visuals.
  • Coordinating service and filing of proceedings with agencies and courts.
  • Scheduling and coordinating discoveries, expert witnesses, or other court-designated hearings, monitoring evidence gathering.
  • Maintaining an in-depth knowledge of legal terminology, court rules, and procedures, as well as medical terminology where applicable.
  • Managing files, including opening new files, maintaining large and complex files, developing, maintaining, and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
  • Working with records management and administrative clerks to create, maintain, and store client files as appropriate.
  • Managing key dates, including physical bring forward system, and updating calendars for assigned lawyers, including their meetings, appointments, due dates, and client-related activities.
  • Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
  • Updating contact names and addresses in the client database on a regular basis.
  • Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
  • Reviewing and routing incoming mail and fax communications, preparing and processing outgoing mail and faxes, and arranging for specialized mail or messenger services as required.
  • Receiving, handling, screening, and/or directing incoming calls as directed by lawyers, responding to routine inquiries and requests from clients, and taking messages as required.
  • Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for billing assistant to process.
  • Working with finance to coordinate new client and matter openings (KYC).
  • Coordinating activities with functional area staff, as needed.
  • Providing consistent backup support when assistants are absent, providing support to assistants who may be managing multiple tasks and/or difficult deadlines, and working proactively as a positive and productive member of the team.
  • Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.

Requirements

  • Bilingual (French & English) required.
  • Legal Assistant Diploma or equivalent.
  • Minimum 3 years of experience as a litigation legal assistant.
  • Strong attention to detail and superior word processing, spelling, proofreading, and editing skills.
  • Capacity to perform duties with speed and accuracy.
  • Strong time management, organizational, and multi-tasking skills and ability to work under pressure to meet important deadlines.
  • Ability to follow-up on files and delays with minimal supervision.
  • High level of discretion and confidentiality.
  • Flexibility to occasionally work overtime.

What We Offer

  • Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
  • Competitive compensation and generous time off, including a day off to volunteer and a day off for your birthday.
  • A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
  • Strong community involvement and a commitment to equity, diversity, and inclusion.
  • A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

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