Bilingual Litigation Legal Assistant

3 weeks ago

Montreal, Quebec, Canada Bennett Jones Full time

About Bennett Jones:

Recognized as a leading employer in Canada for over two decades, Bennett Jones stands out as one of the foremost business law firms in the country. With extensive expertise in intricate transactions and litigation, our offices span across major cities including Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver, and New York. We are dedicated to guiding businesses and investors through Canadian ventures while connecting them with global opportunities.

Position Overview:

We are seeking a proficient bilingual legal assistant to enhance our litigation team in the Montréal office. Reporting directly to the Managing Director, the successful candidate will support our lawyers in managing their litigation responsibilities, encompassing both legal and administrative tasks.

Key Responsibilities:

  • Prepare, organize, and compile litigation and court documents, such as affidavits, notices, motion records, factums, and books of authority, ensuring proper notification;
  • Liaise with bailiffs and the Court for the service and filing of court documents;
  • Coordinate with court clerks for trial and motion scheduling and related filings;
  • Draft, edit, and finalize correspondence and various documents based on handwritten notes, dictated instructions, and precedents, including memos, letters, emails, reports, presentations, proposals, budgets, and court documents;
  • Ensure accuracy and completeness in all written materials, maintaining impeccable formatting, spelling, and grammar in both English and French;
  • Serve as a liaison between lawyers and internal/external parties regarding case updates and practice matters;
  • Assist in the administrative management of the firm, including file management, meeting organization, calendar scheduling, and travel arrangements;
  • Oversee the organization of physical and digital files, ensuring thorough administrative follow-ups from file opening to archiving;
  • Develop and maintain a document filing system using iManage;
  • Master the billing process, providing support for time entry preparation, billing coordination, expense processing, and invoice payments in line with the firm's accounting policies;
  • Prepare requests for cheques and manage trust account transactions, as well as expense reports;
  • Monitor deadlines and timelines for various matters;
  • Manage incoming communications, including emails, calls, and faxes, and organize both paper and electronic documents;
  • Maintain the agenda for the assigned lawyer and undertake additional office tasks and special projects as needed.

Qualifications:

  • Strong bilingual communication skills are essential, with a high level of proficiency in both English and French, particularly in writing and oral communication;
  • A minimum of five to seven years of experience as a legal assistant, particularly in complex litigation, ideally within a large national law firm;
  • Familiarity with civil procedure rules and judicial practices;
  • A technical diploma in legal assistance or a college diploma in office administration, or equivalent experience;
  • Proficiency in MS Office, Adobe Pro, digital dictation, and other legal technologies;
  • Experience with billing software, such as Aderant, and a solid understanding of the billing cycle;
  • Exceptional attention to detail and the ability to manage multiple tasks efficiently;
  • Strong organizational skills, self-motivation, and the capacity to work under pressure;
  • A commitment to professionalism, confidentiality, and customer service, along with adaptability and responsibility;
  • Ability to collaborate effectively within a dynamic team environment;
  • Demonstrated problem-solving skills and autonomy in administrative tasks;
  • Willingness to occasionally work overtime.

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