Administrative Support Specialist

4 weeks ago

Kent, Canada The EMP Full time
Job Description

The Extra-Mural Administrative Support will provide administrative support services to the EMP Unit.

Responsibilities
  • Receptionist duties: Answering telephone, greeting visitors, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
  • Processes referral requests; enters physicians' orders.
  • Admits, transfers, registers, and discharges patients.
  • Assembles, disassembles and maintains charts; files reports.
  • Fleet maintenance: Coordinates vehicle fleet maintenance such as repairs, cleaning, and annual inspection.
  • Ensures vehicles are assigned to employees; maintains all related vehicle documentation.
  • Administrative support: Creates and types documents such as reports, letters, forms, tables.
  • Performs general office duties such as photocopying, faxing, filing, processing mail.
  • Maintains the inventory of office, equipment and medical supplies.
  • Compiles statistics and produces reports such as admissions, daily visits, discharges, travel, and education.
  • Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
  • Verifies codes and submits invoices for payment.
  • Maintains petty cash account.
  • Schedules meetings; records, types and distributes minutes.
  • Arranges travel and submits expense forms.
  • Updates policy and procedure manuals.
  • Ensures sharp containers are properly secured and forwards to appropriate location.
  • Maintains inventory of medical equipment, labels new equipment, and ensures equipment is cleaned and maintained; performs follow-up with suppliers such as Red Cross
Requirements
  • High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses;
  • One year of previous work experience is required;
  • Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)- Word, Excel, Outlook , PowerPoint, Typing, Medical Terminology, Data Entry
  • Submit a valid and clean criminal record check;
  • Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
  • Must be able to work all shifts as assigned, maintaining a good attendance record;
  • Must have a high regard for confidentiality; and
  • Must have excellent work habits and have a professional appearance.

  • Extra-mural Administrative Support

    4 weeks ago

    Kent, Canada Extra Mural Program Full time

    **CLASSIFICATION CODE** 1020 **BARGAINING UNIT** CUPE 1252 **UNIT LOCATION** Kent **STATUS** Full Time Temporary **FULL TIME EQUIVALENT** 1.0 **HOURS OF WORK** 0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements. **ANTICIPATED START DATE** As soon as possible **ANTICIPATED END DATE** January 30, 2026 **SALARY...

  • Support Services Administrator- On Site

    7 months ago

    Chatham-Kent, Canada Rentokil North America Full time

    Overview: **Support Services Administrator** Are you looking to build your career with an exciting industry? That is also a growing excellent organization? Come see why so many of our team members recommend us to their friends! **Who are we?** Rentokil Canada Corporation is proud to be a member of the Rentokil family of companies in North America. We...

  • Broker Support Specialist

    7 months ago

    Chatham-Kent, Canada Ontario Mutuals Full time

    Broker Support Specialist Full Time - Chatham-Kent, Ontario (Hybrid) Kent & Essex Mutual Insurance Company is a well-established property and casualty, mutual insurance company proudly located in Chatham-Kent. We are a financially strong and progressive company with over 135 years of experience building relationships with our policyholders, broker partners...

  • Support Services Administrator

    6 months ago

    Chatham-Kent, Canada Rentokil North America Full time

    Overview: **Support Services Administrator** Are you looking to build your career with an exciting industry? That is also a growing excellent organization? Come see why so many of our team members recommend us to their friends! **Who are we?** Rentokil Canada Corporation is proud to be a member of the Rentokil family of companies in North America. We...

  • Elderly Support Specialist

    2 weeks ago

    Chatham-Kent, Canada Care Full time

    About Us">Care is a compassionate organization dedicated to providing exceptional senior care services. Our team of experienced professionals is committed to delivering personalized support that enhances the quality of life for our clients.">Job Summary">We are seeking a skilled and empathetic Elderly Support Specialist to join our team in Wallaceburg, N8A....

  • Broker Support Specialist

    7 months ago

    Chatham-Kent, Canada Kent & Essex Mutual Insurance Full time

    **Kent & Essex Mutual Insurance Company** is a well-established property and casualty, mutual insurance company proudly located in Chatham-Kent. We are a financially strong and progressive company with over 135 years of experience building relationships with our policyholders, broker partners and community partners. We are currently recruiting for a...

  • Manager, Human Resources, Compensation and

    7 months ago

    Chatham-Kent, Canada Home and Community Care Support Services Full time

    **Job Description**: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a **Human Resources Manager**, you will provide support for the front line staff...

  • Front Desk Administrator

    6 months ago

    Chatham-Kent, Canada AMITY DENTAL MANAGEMENT Full time

    Welcome to Amity Management (Dental Management Specialists), we are looking for a motivated and enthusiastic Front Desk Administrator to join the Chatham Family Dentistry team. We are family-focused as well as a state-of-the-art dental practice. - **Benefits**:_ - Competitive wages to recognize your expertise and dedication. - A bonus incentive program to...

  • IT Service Desk

    6 months ago

    Chatham-Kent, Canada Home and Community Care Support Services Full time

    **Job Description**: **Are you passionate about exceptional health care and driven by a desire to help others**? Interested in a rewarding career working alongside a supportive and collaborative team of over 8,000 regulated health care and other professionals?**We are Home and Community Care Support Services, ready to serve every person in Ontario.** We...

  • Probation and Parole Administrative Support Clerk

    8 months ago

    Chatham-Kent, Canada Ombudsman Ontario Full time

    Are you an administrative professional looking for an exciting opportunity to serve a diverse community? If so, join our team where you will collaborate with criminal justice partners and community organizations while providing clerical, administrative, and reception support services. **We are currently hiring**: - One unilingual (English) regular,...

  • Human Resources Business Partner

    6 months ago

    Chatham-Kent, Canada Home and Community Care Support Services Full time

    **Job Description**: **ESC 013/24** Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a **Human Resources Business Partner**, you will provide support...

  • Communications Specialist

    6 months ago

    Chatham-Kent, Canada Chatham-Kent Full time

    The Municipality of Chatham-Kent has an opening for a permanent full-time Communications Specialist in the Corporate Communications division. Job description The Communications Specialist is responsible for providing communications and marketing support for the Municipality of Chatham-Kent within the Corporate Communications team. This includes developing...

  • Human Resources Coordinator, Compensation and HRis

    7 months ago

    Chatham-Kent, Canada Home and Community Care Support Services Full time

    **Job Description**: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a **Human Resources Coordinator**, you will provide support for the front line...

  • Is Support Assistant

    6 months ago

    Chatham-Kent, Canada Bayshore HealthCare Full time

    : The IT Systems Superuser oversees the administration and maintenance of the company's IT hardware and software. This individual serves as a main point of contact on all IT-related matters for the operation. This position is also responsible for the following: administration and maintenance of computer stations, troubleshooting, systems backups, and...

  • Office Administrator

    3 weeks ago

    Chatham-Kent, Canada Maple Industries Inc. Full time

    **About Us**: Maple Industries Inc. is a well-respected, family-owned and operated steel fabrication company with over two decades of experience in complex structural and miscellaneous steel construction. Located in Chatham, Ontario, we proudly serve clients across Ontario and the surrounding region. We specialize in delivering high-quality steel solutions...

  • Information Security Specialist

    6 months ago

    Chatham-Kent, Canada Home and Community Care Support Services Full time

    **Job Description**: **_CARE AND BE CARED FOR - THIS IS YOUR HOME_** **Are you an experienced IT professional with expertise in Information Security and Risk Management? Do you have an aptitude for building strong working relationships with stakeholders to share your technical knowledge and enjoy working in a collaborative team environment? Are you...

  • Capital Administrative Assistant

    4 months ago

    Chatham-Kent, Canada Children's Treatment Centre of Chatham-Kent Full time

    **Job Summary**: The Capital Administrative Assistant will provide comprehensive administrative support to the Facilities Supervisor, Finance Manager, Executive Assistant, Transitional Readiness Lead, and Chief Executive Officer. This role is essential to the successful execution of a significant capital project, ensuring efficient communication,...

  • HR Operations Specialist

    6 months ago

    Chatham-Kent, Canada Vitesco Technologies Full time

    THE COMPANY Vitesco Technologies is a leading international developer and manufacturer of state-of-the-art powertrain technologies for sustainable mobility. With smart system solutions and components for electric, hybrid and internal combustion drivetrains, Vitesco Technologies makes mobility clean, efficient and affordable. We are seeking a highly...

  • Administrative Assistant

    6 months ago

    Chatham-Kent, Canada JM Controls and Electric Ltd Full time

    AdeptAg is the North American leader in turnkey design, automation solutions, irrigation systems and services for any of your controlled environment production needs. The Chatham location is currently looking for an accounting/administrative assistant to join our team with hours ranging from 25-35hrs per week. - 1-3 years of relevant, hands-on accounting...

  • Personal Support Worker

    3 months ago

    Chatham-Kent, Canada Gifted Hands Health Services Full time

    Gifted Hands Health Services (GHHS) is looking for dedicated and experienced PSWs who are looking for an exciting opportunity. Join our team today! One of our Talent Acquisition Specialists will walk you through the onboarding process every step of the way! **We Offer**: - Competitive wages - Training and orientations - Scheduling according to your...