Extra-mural Administrative Support

1 month ago


Kent, Canada Extra Mural Program Full time

**CLASSIFICATION CODE**

1020

**BARGAINING UNIT**

CUPE 1252

**UNIT LOCATION**

Kent

**STATUS**

Full Time Temporary

**FULL TIME EQUIVALENT**

1.0

**HOURS OF WORK**

0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.

**ANTICIPATED START DATE**

As soon as possible

**ANTICIPATED END DATE**

January 30, 2026

**SALARY RANGE**

As per collective agreement

**LANGUAGE REQUIREMENT**

Written and spoken competence in English and French is required

**CLOSING DATE**

December 11, 2024

**JOB SUMMARY**

The Extra-Mural Administrative Support will provide administrative support services to the EMP Unit.

Duties include but are not limited to:
**Registration/Admission Duties**
- Performs receptionist duties such as answering telephone, greeting visitors, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
- Processes referral requests; enters physicians’ orders.
- Admits, transfers, registers, and discharges patients.
- Assembles, disassembles and maintains charts; files reports.

**Fleet Maintenance Duties**
- Coordinates vehicle fleet maintenance such as repairs, cleaning, and annual inspection.
- Ensures vehicles are assigned to employees; maintains all related vehicle documentation.

**Administrative Support Duties**
- Creates and types documents such as reports, letters, forms, tables.
- Performs general office duties such as photocopying, faxing, filing, processing mail.
- Maintains the inventory of office, equipment and medical supplies.
- Compiles statistics and produces reports such as admissions, daily visits, discharges, travel, and education.
- Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
- Verifies codes and submits invoices for payment.
- Maintains petty cash account.
- Schedules meetings; records, types and distributes minutes.
- Arranges travel and submits expense forms.
- Updates policy and procedure manuals.
- Ensures sharp containers are properly secured and forwards to appropriate location.
- Maintains inventory of medical equipment, labels new equipment, and ensures equipment is cleaned and maintained; performs follow-up with suppliers such as Red Cross

**REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS**:

- High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses;
- One year of previous work experience is required;
- Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)
- Word, Excel, Outlook, PowerPoint, Typing, Medical Terminology, Data Entry
- Submit a valid and clean criminal record check;
- Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
- Must be able to work all shifts as assigned, maintaining a good attendance record;
- Must have a high regard for confidentiality; and
- Must have excellent work habits and have a professional appearance.

EM/ANB Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.



  • Chatham-Kent, Canada Kent & Essex Mutual Insurance Full time

    **Claims Administrative Support** By joining the Team at **KENT & ESSEX MUTUAL INSURANCE** your career is headed in the right direction! It is an exciting time to join our fast paced and growing organization. Reporting to a Team Lead, this position will provide a full range of administrative support services to the claims department. Ideally this position...


  • Chatham-Kent, Canada Rentokil North America Full time

    Overview: **Support Services Administrator** Are you looking to build your career with an exciting industry? That is also a growing excellent organization? Come see why so many of our team members recommend us to their friends! **Who are we?** Rentokil Canada Corporation is proud to be a member of the Rentokil family of companies in North America. We...


  • Chatham-Kent, Canada Rentokil North America Full time

    Overview: **Support Services Administrator** Are you looking to build your career with an exciting industry? That is also a growing excellent organization? Come see why so many of our team members recommend us to their friends! **Who are we?** Rentokil Canada Corporation is proud to be a member of the Rentokil family of companies in North America. We...


  • Chatham-Kent, Canada Martinrea International Inc. Full time

    Job Summary: Under general direction designs, supports, maintains, and evaluates computer hardware and software. Knowledge and Skills (Education): - Good knowledge of general PC computer systems. - Good knowledge of both UNIX and Windows OS environments. - Good knowledge of Automotive OEM CAD environments (Catia, Unigraphics, Teamcenter, IDEAS). - Good...


  • Chatham-Kent, Canada Ombudsman Ontario Full time

    Are you an administrative professional looking for an exciting opportunity to serve a diverse community? If so, join our team where you will collaborate with criminal justice partners and community organizations while providing clerical, administrative, and reception support services. **We are currently hiring**: - One unilingual (English) regular,...


  • Chatham-Kent, Canada St. Andrew’s Residence Full time

    **Permanent Part Time (30 hours bi-weekly)** **Hours of work**: 3:00pm to 11:00pm** **Position Summary**: The Health Care Aide provides personal care and assistance with all activities of daily living to all residents **The responsibilities of this position include but are not limited to**: - Assess resident’s conditions by recognizing signs and...


  • Chatham-Kent, Canada St. Andrew’s Residence Full time

    **Permanent Part Time (36 hours bi-weekly)** **Hours of work**: Week 1 -Tuesday, Wednesday 4:30pm-8pm, Friday 6:15am-10:15am, Saturday 12pm-8pm. Week 2 -Sunday 12pm-8pm, Wednesday 6:15am-10:15am, Thursday, Friday 4:30pm-8pm. **Position Summary**: The Health Care Aide provides personal care and assistance with all activities of daily living to all...


  • Chatham-Kent, Canada Gifted Hands Health Services Full time

    Gifted Hands Health Services (GHHS) is looking for dedicated and experienced PSWs who are looking for an exciting opportunity. Join our team today! One of our Talent Acquisition Specialists will walk you through the onboarding process every step of the way! **We Offer**: - Competitive wages - Training and orientations - Scheduling according to your...

  • Is Support Assistant

    6 months ago


    Chatham-Kent, Canada Bayshore HealthCare Full time

    : The IT Systems Superuser oversees the administration and maintenance of the company's IT hardware and software. This individual serves as a main point of contact on all IT-related matters for the operation. This position is also responsible for the following: administration and maintenance of computer stations, troubleshooting, systems backups, and...

  • Office Administrator

    1 month ago


    Chatham-Kent, Canada Maple Industries Inc. Full time

    **About Us**: Maple Industries Inc. is a well-respected, family-owned and operated steel fabrication company with over two decades of experience in complex structural and miscellaneous steel construction. Located in Chatham, Ontario, we proudly serve clients across Ontario and the surrounding region. We specialize in delivering high-quality steel solutions...


  • Chatham-Kent, Canada Children's Treatment Centre of Chatham-Kent Full time

    **Job Summary**: The Capital Administrative Assistant will provide comprehensive administrative support to the Facilities Supervisor, Finance Manager, Executive Assistant, Transitional Readiness Lead, and Chief Executive Officer. This role is essential to the successful execution of a significant capital project, ensuring efficient communication,...


  • Chatham-Kent, Canada Corteva Full time

    **Description**:** The Role & Local Community**: We care about you and we care that you're comfortable. While there's no place like home, Corteva comes close. **$2,500 SIGN ON BONUS!** **Benefits**: Let's peek at how you can grow your wellbeing, health, and future at Corteva! - Strike a better work-life balance with robust time off benefits including paid...


  • Chatham-Kent, Canada JM Controls and Electric Ltd Full time

    AdeptAg is the North American leader in turnkey design, automation solutions, irrigation systems and services for any of your controlled environment production needs. The Chatham location is currently looking for an accounting/administrative assistant to join our team with hours ranging from 25-35hrs per week. - 1-3 years of relevant, hands-on accounting...


  • Chatham-Kent, Canada Home and Community Care Support Services Full time

    **Job Description**: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a **Human Resources Coordinator**, you will provide support for the front line...


  • Chatham-Kent, Canada New Rubber Technologies Full time

    At New Rubber Technologies, we’re looking for bright, new talent. If you’re into exciting, industry leading and forward - thinking companies - we want to hear from you! You will have the opportunity to work in a fast-paced, upbeat environment, surrounded by great company culture. We operate a clean and safe facility, and we are looking for individuals...


  • Chatham-Kent, Canada super 7 Motel Full time

    Education: Secondary (high) school graduation certificate - Experience: Will train **Tasks**: - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Order office supplies and maintain inventory - Greet people and direct them to contacts or service areas - Open and distribute regular and electronic incoming mail and other...


  • Chatham-Kent, Canada Home and Community Care Support Services Full time

    **Job Description**: Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place. As a **Human Resources Manager**, you will provide support for the front line staff...


  • Chatham-Kent, Canada Nepenthe International Full time

    Nepenthe International is looking for a motivated individual, who is looking for flexible work hours during the week. This is a flexible part-time position up to 10 hours per week, with the ability to increase to full-time work after several months. **Responsibilities**: - Provide administrative support - Manage calendars, schedule appointments, and...


  • Chatham-Kent, Canada Nepenthe International Full time

    Nepenthe International is looking for a motivated individual, who is looking for flexible work hours during the week. This is a flexible part-time position up to 10 hours per week, with the ability to increase to full-time work after several months. **Responsibilities**: - Provide administrative support - Manage calendars, schedule appointments, and...


  • Chatham-Kent, Canada HUB International Full time

    Hi, we’re HUB. We are the largest insurance brokerage in Canada and 5th largest global insurance & employee benefits broker. We provide a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products, and services. Becoming a part of HUB means that you thrive in an entrepreneurial and...