Executive Support Professional

3 weeks ago

Brampton, Ontario, Canada NEWGEN CANADA IMMIGRATION CONSULTING INC. Full time
Job Summary

We are seeking a highly organized and detail-oriented Executive Support Professional to join our team at NEWGEN CANADA IMMIGRATION CONSULTING INC. This is a permanent, full-time position with 35 hours of work per week.

Key Responsibilities
  • Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Determine and establish office procedures and routines to maintain efficiency and productivity.
  • Schedule and confirm appointments, managing calendars and ensuring timely follow-up.
  • Manage contracts, maintaining accurate records and ensuring compliance with company policies.
  • Answer telephone calls and relay messages in a professional manner, providing excellent customer service.
  • Compile data, statistics, and other information to support business decisions, utilizing strong analytical skills.
  • Order office supplies and maintain inventory levels, ensuring a well-stocked and organized workspace.
  • Greet clients and direct them to contacts or service areas, providing a warm and welcoming experience.
  • Type and proofread correspondence, forms, and other documents, maintaining high standards of accuracy and attention to detail.
Work Environment

This role requires working in a fast-paced environment with tight deadlines, frequent interruptions, and a high level of organization and multitasking ability.

Required Skills and Qualifications
  • Ability to multitask and prioritize tasks effectively, with a focus on quality and timeliness.
  • Excellent oral and written communication skills, with the ability to adapt to different communication styles.
  • Strong organizational skills, with a keen eye for detail and ability to maintain accurate records.
  • Flexibility and adaptability, with a willingness to learn and take on new challenges.
  • Excellent client service skills, with a focus on providing a warm and welcoming experience.
Benefits

We offer a competitive salary range of $45,000 - $55,000 per year, depending on experience, as well as opportunities for professional growth and development.

About Us

Newgen Canada Immigration Consulting Inc. is a dynamic and growing company that provides immigration consulting services to individuals and families. We value diversity, equity, and inclusion, and are committed to creating a welcoming and inclusive work environment for all employees.

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