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Administrative Assistant

1 month ago

Kitchener, Ontario, Canada Waterloo Catholic District School Board Full time
Job Title: Administrative Assistant - Main Office

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Waterloo Catholic District School Board.

Job Summary:

The successful candidate will provide administrative support to the school administration, including answering phones, opening and distributing mail, and assisting students with their needs.

Key Responsibilities:
  • Provide administrative support to the school administration
  • Answer phones and respond to inquiries
  • Open and distribute mail
  • Assist students with their needs
  • Perform receptionist duties, including receiving and directing visitors, receiving and placing telephone calls, distributing mail/couriers/faxes/emails, recording and distributing messages, signing for material delivered or services rendered, responding to inquiries where directed by the principal, scheduling meetings and appointments
  • Operate, maintain and update the Aspen System and use the Aspen System for attendance purposes, recording new information, creating school reports and registrations
  • Compile, maintain and file confidential records, such as Ontario Student Records (O.S.R.), staff and student absenteeism, requisitions and reports
  • Assist with reporting card printing and J/K registration
  • Photocopy and distribute correspondence and reports, such as letters to parents, monthly newsletters, memos, monthly reports and confidential records
  • Maintain office and school supplies
  • Operate general office equipment, such as photocopiers, fax machines, PA system and computers
  • Facilitate student attendance procedures
  • Perform other duties as directed by school administration
Requirements:
  • Two (2) year college diploma in Office Administration or Business Administration
  • 1 - 2 years related work experience
  • Ability to plan work from general procedures and make decisions using ingenuity, initiative, judgment and resourcefulness
  • Excellent time management, organizational and multi-tasking skills in a busy work environment
  • Strong communication and interpersonal skills
  • Strong problem-solving, conflict resolution, Proficiency in Word, Excel, Publisher and PowerPoint software
  • Knowledge and ability in Aspen (or similar relational database), and Navision (an asset)
  • Knowledge of the Board and Ministry policies and procedures would be a definite asset
What We Offer:
  • Hourly Rate: $27.95 to $29.39 per hour
  • Permanent Part-time, 17.5 hours per week
  • Work schedule determined by the Administrator
  • Location: St. John CES, Kitchener, ON
  • Approx. 41 weeks/year

Please submit your resume and covering letter to apply for this position.