Executive Administrative Support Professional
1 week ago
We are seeking an exceptional Executive Administrative Support Professional to join our team at Royal Star Insurance Inc.
Job SummaryThis is a permanent, full-time opportunity for an experienced administrative professional to provide high-level support to our executives. The successful candidate will be responsible for coordinating complex projects, managing calendars, and providing excellent customer service.
Key Responsibilities- Coordinate seminars, conferences, and other events ensuring smooth execution and timely completion.
- Manage budgets and expenditures, maintaining accurate records and reporting as required.
- Develop and implement policies and procedures to enhance office efficiency and productivity.
- Prepare minutes of meetings, seminars, and conferences, and distribute them to relevant stakeholders.
- Determine and establish office procedures and routines to ensure effective workflow.
- Schedule and confirm appointments, ensuring seamless communication with clients and colleagues.
- Provide exceptional customer service, responding promptly to inquiries and resolving issues efficiently.
- Compile data, statistics, and other information as required, presenting findings in a clear and concise manner.
- Order office supplies and maintain inventory levels, ensuring optimal stock management.
- Arrange travel, itineraries, and make reservations as needed.
- Greet visitors and direct them to relevant contacts or service areas.
- Set up and maintain manual and computerized filing systems, ensuring accurate and efficient record-keeping.
- Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
- Education: Secondary (high) school graduation certificate.
- Experience: 1 to less than 7 months in an administrative role.
- Excellent oral and written communication skills.
- Ability to multitask, work under pressure, and meet tight deadlines.
- Attention to detail, accuracy, and organizational skills.
- Team player with excellent interpersonal skills.
The estimated salary for this role is between $45,000 to $60,000 per year, depending on experience and qualifications. Other benefits include a permanent, full-time position with a typical workload of 30 to 40 hours per week.
Working Conditions and Physical CapabilitiesThis role requires working in a fast-paced environment, often under pressure, with tight deadlines. The ability to multitask, prioritize tasks, and maintain attention to detail is essential.
Language and Computer Skills- Familiarity with MS Excel, MS Outlook, MS Windows, and MS Word.
- Proficiency in MS Office applications.
- Excellent oral communication skills.
- Excellent written communication skills.
- Organized, with strong time management skills.
- Team player with excellent interpersonal skills.
- Able to work accurately and efficiently in a dynamic environment.
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