Executive Support Professional

4 days ago

Toronto, Ontario, Canada Axess Law Professional Corporation Full time

We are seeking a highly organized and detail-oriented Executive Support Professional to join our team at Axess Law Professional Corporation. In this role, you will provide administrative support to our executives, ensuring the smooth operation of our office.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events to facilitate communication and collaboration among team members.
  • Supervise and train junior staff members to ensure they have the necessary skills and knowledge to perform their duties efficiently.
  • Record and prepare minutes of meetings, seminars, and conferences to maintain accurate records and facilitate decision-making.
  • Determine and establish office procedures and routines to optimize productivity and efficiency.
  • Schedule and confirm appointments for executives, ensuring timely and effective communication with clients and stakeholders.
  • Answer telephone calls and relay messages to ensure prompt communication and response.
  • Compile data, statistics, and other information to support executive decision-making and strategic planning.
  • Order office supplies and maintain inventory to ensure adequate stock levels and minimize waste.
  • Arrange travel, itineraries, and reservations for executives to facilitate business trips and meetings.
  • Greet visitors and direct them to relevant contacts or service areas to provide excellent customer service.
  • Set up and maintain manual and computerized filing systems to ensure efficient storage and retrieval of documents.
  • Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Area of Specialization:
  • Correspondence: Drafting and sending professional letters, emails, and other written communications.
  • Reports and Records: Compiling and maintaining accurate records and reports to support executive decision-making.
  • Invoices: Preparing and sending invoices to clients in a timely and professional manner.
Work Conditions and Physical Capabilities:
  • Fast-paced environment: Working in a dynamic and fast-paced office environment requires strong organizational and time management skills.
  • Work under pressure: Managing multiple tasks and priorities while meeting deadlines and expectations.
  • Tight deadlines: Meeting tight deadlines and delivering high-quality results in a timely manner.
  • Attention to detail: Maintaining accuracy and attention to detail in all aspects of work.
  • Repetitive tasks: Performing repetitive tasks with ease and efficiency.
Personal Suitability:
  • Ability to multitask: Handling multiple tasks and priorities simultaneously while maintaining focus and productivity.
  • Flexibility: Adapting to changing circumstances and priorities while maintaining a positive attitude.
  • Organized: Prioritizing tasks and managing time effectively to meet deadlines and expectations.
  • Team player: Collaborating with colleagues to achieve common goals and objectives.
  • Accurate: Maintaining accuracy and attention to detail in all aspects of work.
  • Client focus: Providing excellent customer service and responding to client needs in a timely and professional manner.
  • Reliability: Demonstrating reliability and accountability in all aspects of work.
Financial Benefits:
  • Group insurance benefits: Comprehensive group insurance benefits to protect employees and their families.
  • Work Term: Permanent position with opportunities for growth and advancement.
  • Work Language: English language required for effective communication and collaboration.
  • Hours: 40 hours per week to ensure a healthy work-life balance.

The estimated salary for this role is $45,000 - $60,000 per year, based on industry standards and location. We offer a competitive compensation package and opportunities for growth and development.

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