Executive Support Professional

5 days ago

Toronto, Ontario, Canada Finch Health Centre Inc. Full time
About the Role

We are seeking an Executive Support Professional to join our team at Finch Health Centre Inc. in a full-time permanent position. As an integral part of our administrative staff, you will provide high-level support to senior executives and contribute to the overall success of our organization.

Job Responsibilities
  • Provide administrative assistance to senior executives, including scheduling appointments, managing calendars, and preparing correspondence.
  • Determine and establish efficient office procedures and routines to ensure seamless day-to-day operations.
  • Schedule and confirm appointments, meetings, and events, as well as prepare agendas and supporting materials.
  • Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner.
  • Order office supplies and maintain inventory levels to ensure a well-stocked and organized workspace.
  • Greet visitors and direct them to relevant contacts or service areas.
  • Maintain manual and computerized information filing systems, ensuring accuracy and up-to-date records.
  • Provide exceptional customer service, responding to queries and resolving issues promptly and professionally.
Support Programs
  • The successful candidate will also participate in various support programs, including awareness training for employees with disabilities, foreign credential recognition for newcomers and refugees, on-the-job training for youth, welcoming work environment training for veterans, Indigenous workers, mature workers, and visible minorities.
Requirements
  • A secondary (high) school graduation certificate is required, with 7 months to less than 1 year of experience in an administrative role.
What We Offer
  • A competitive salary of $45,000 per year, plus benefits and opportunities for growth and development.
  • A dynamic and supportive work environment, with a strong commitment to diversity and inclusion.
  • Ongoing training and professional development opportunities to enhance your skills and knowledge.

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