Executive Support Professional

6 days ago

Toronto, Ontario, Canada Axess Law Professional Corporation Full time

At Axess Law Professional Corporation, we are seeking a highly organized and detail-oriented Executive Support Professional to join our team. In this role, you will provide administrative support to our executives, ensuring seamless day-to-day operations.

About the Role

This is a permanent position with a competitive salary range of $45,000 - $60,000 per year, depending on experience.

Key Responsibilities:
  • Arrange Seminars and Conferences: Coordinate logistics, communicate with speakers and attendees, and ensure smooth event execution.
  • Supervise Other Workers: Mentor and guide junior staff members, providing guidance and support as needed.
  • Train Other Workers: Develop and deliver training sessions to enhance the skills of colleagues.
  • Record Meeting Minutes: Accurately capture key discussions, decisions, and actions items from meetings and seminars.
  • Establish Office Procedures: Create and maintain policies and procedures to optimize office efficiency.
  • Schedule Appointments: Arrange meetings, conferences, and other events with internal and external stakeholders.
  • Answer Telephone Calls: Respond to incoming calls, relay messages, and provide general information.
  • Compile Data: Gather, analyze, and present data to inform business decisions.
Area of Specialization:

We are looking for an individual with expertise in:

  • Correspondence: Crafting professional emails, letters, and reports.
  • Reports and Records: Maintaining accurate and up-to-date records, preparing reports, and analyzing data.
  • Invoices: Processing and tracking invoices, payments, and financial transactions.
Work Conditions and Physical Capabilities:

This role requires:

  • Fast-Paced Environment: Working in a dynamic, fast-paced environment with multiple priorities.
  • Attention to Detail: Maintaining high levels of accuracy and attention to detail.
  • Tight Deadlines: Managing multiple tasks and deadlines to meet business objectives.
  • Repetitive Tasks: Performing repetitive tasks with precision and efficiency.
Personal Suitability:

We are seeking an individual who possesses:

  • Ability to Multitask: Juggling multiple tasks and priorities simultaneously.
  • Flexibility: Adapting to changing circumstances and priorities.
  • Organized: Maintaining a high level of organization and productivity.
  • Team Player: Collaborating with colleagues to achieve business objectives.
  • Accurate: Delivering accurate results and minimizing errors.
  • Client Focus: Providing exceptional service to internal and external clients.
  • Reliability: Demonstrating reliability and accountability in all aspects of work.
Financial Benefits:

We offer:

  • Group Insurance Benefits: Comprehensive health, dental, and life insurance coverage.
  • Permanent Position: A stable and secure employment opportunity.
  • 40 Hours per Week: A standard full-time schedule with regular working hours.

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