Executive Administrative Support Specialist

1 week ago

Milton, Ontario, Canada R.S. Service Inc. Full time

At R.S. Service Inc., we are seeking a highly skilled and experienced Executive Administrative Support Specialist to join our team.

This is a permanent, full-time position offering an estimated salary of $42,000 - $60,000 per year, depending on qualifications and experience.

About the Role

The successful candidate will provide administrative support to senior management, including preparing and coordinating meetings, scheduling appointments, and maintaining accurate records.

The ideal candidate will have excellent communication and organizational skills, with the ability to work in a fast-paced environment and meet tight deadlines.

We offer a comprehensive benefits package, including health and dental insurance, retirement savings plan, and paid time off.

Key Responsibilities
  • Provide administrative support to senior management, including preparing and coordinating meetings, scheduling appointments, and maintaining accurate records;
  • Develop and maintain manual and computerized information filing systems, including databases and spreadsheets;
  • Prepare and edit correspondence, reports, and other documents, ensuring accuracy and attention to detail;
  • Schedule and confirm appointments, meetings, and travel arrangements, as required;
  • Answer telephone and electronic inquiries, responding to questions and providing information as needed;
  • Compile data, statistics, and other information, as required, to support business decisions;
  • Order office supplies and maintain inventory, ensuring adequate stock levels and minimizing waste;
  • Arrange travel, related itineraries, and make reservations, as required;
  • Greet people and direct them to contacts or service areas, ensuring a positive customer experience;
Requirements
  • Degree in Business Administration or equivalent experience;
  • 1-2 years of experience in an administrative role, preferably in a similar industry;
  • Excellent communication and interpersonal skills, with the ability to work effectively with staff at all levels;
  • Proficient in Microsoft Office, including Excel, Word, and PowerPoint;
  • Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment;
  • High school diploma required; Secondary (high) school graduation certificate is not enough for this job;
What We Offer
  • A competitive salary range of $42,000 - $60,000 per year;
  • A comprehensive benefits package, including health and dental insurance, retirement savings plan, and paid time off;
  • Ongoing training and development opportunities to enhance your skills and career prospects;
  • A dynamic and supportive work environment, with opportunities to work collaboratively with colleagues across the organization;

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